Records Supervisor Print (https://www.governmentjobs.com/careers/baytowntx/jobs/newprint/4840429) Apply  Records Supervisor Salary $1,924.80 - $2,405.60 Biweekly Location 2401 Market St. Baytown, TX Job Type Full Time Job Number 25-00065 Department CITY CLERK Opening Date 02/20/2025 Closing Date 3/3/2025 11:59 PM Central + Description + Benefits + Questions Job Summary Under the general supervision of the City Clerk and the Deputy City Clerk this position will be responsible for the planning, organizing and coordinating the City’s Records Management Program to include: The maintenance and disposition of records, electronic information management systems, and the long-term archiving of municipal records. This position will provide supervision of the Records Management Team; coordinate the City’s records conversion projects and provide support and training to City departments regarding the City’s Records Management Program and software. This position requires superior computer knowledge and skills, organizational and communication skills, initiative, independent thinking, and ability to work with little supervision. Must be able to multi-task, be detail oriented and have exceptional and proficient writing and critical thinking skills. Must have knowledge of and practice the professional standards of governmental laws and requirements for the office of City Clerk. Duties + Responsible for administering the Records Management Program to include storage, retrieval, tracking and filing of active and inactive records; file management functions to comply with records retention scheduled; working with ITS to retain, produce, and dispose of electronic records; manage records specific software and applications for the City; provide regular and ongoing consultation, training, and direction to other departments and end users on required records retention policies. Supervises the records conversion projects into the Laserfiche software, including troubleshooting potential problems, making recommendations of process improvement, and overseeing the Records Management Team assigned to each project. + Responsible for overseeing and reviewing the completion of minutes for the City Council, Special Districts and other meetings as assigned. Manages the timely processing, indexing, scanning and filing of all documents within the office of the City Clerk; including quality control of electronic records. + Supports with all agenda items; ensures that board and public hearing notices include all required forms; maintains websites and notice boards. + Assists the City Clerk in creating and managing records programs, ensuring proper retention and destruction of records, and providing support to all City departments with records maintenance. + Acts as the primary contact within the City Clerk department for ETJ and other special requests, including screening applications, coordinating with various City departments, vetting submissions, ensuring items are added to the Council Agenda, and recording finalized items with the relevant entities. + Performs personnel-related duties including hiring, training, performance evaluations and discipline. + Performs other duties, special tasks and responsibilities as directed, flexible to work the number of hours required to complete tasks and duties of the office of the City Clerk. Minimum Qualifications Required : + Associate’s Degree from an accredited college or institution in Public Administration, Legal Studies, Business, Communications, or related field. + Three years of records and file room management experience or directly related experience. + Ability to complete Certified Records Manager (CRM) certification within three years of hiring. + Demonstrated prior supervisory experience. OR + An equivalent combination of education, experience, certification and/or licenses sufficient to successfully perform the essential functions of the job. Preferred : + Bachelor’s Degree from an accredited college or institution in Public Administration, Legal Studies, Business, Communications, or related field. + Three years of municipal government experience, including two years within the Office of the City Clerk/City Secretary. + Certified Records Manager (CRM). + Experience with Laserfiche Record Management System. Knowledge, Skills and Abilities Knowledge of filing systems; indexing (alphabetize, numerical, and subject); and Business English. Excellent written and verbal communication skills. Skilled in computer usage, typing, Windows, PowerPoint, Access, Laserfiche RMS, and Excel. Ability to work effectively and appropriately with co-workers, the public and management; strong work ethic, flexibility in handling multiple tasks, and exceptional attention to detail. Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve. Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services. Overall Position Strength Demands Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. To promote health and wellness, we provide a comprehensive benefits program (listed below) to meet the needs of you and your family. Our goal is to help you live and work well – 365 days a year. Medical + United Healthcare + Effective the first day of the month following 30 days of employment + Annual Deductible (Network) $750 Indiv/$2,250 Family + In-Network Benefit 80%/20% after plan deductible + $50 co-pay (general visit) + RX - $10 Generic/$40 Formulary/$75 Non-Formulary + Flexible Spending Accounts: Healthcare and Dependent Care expenses + FREE virtual visits Dental + Cigna Dental PPO & DHMO + Effective the first day of the month following 30 days of employment + Preventative & diagnostic covered at 100% + Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMO Vision + Superior Vision + Effective the first day of the month following 30 days of employment + In-Network exam co-pay $10 & $25 materials co-pay + Frames: $140 Allowance - Contact Lenses: $160 Allowance Holistic Health & Wellness + Employee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical plan + FREE access to gyms, Shipt, and Walmart+ through our employee medical insurance + Gym partnership with Lee College Wellness Center & swimming pool for $58/year + Employee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more! + Sick Leave Pool providing participants additional paid sick time if accruals are exhausted. + SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices Retirement + Texas Municipal Retirement System: + 7% employee contribution with a 14% employer match + 5 year vesting + Retirement Eligibility: 20 years of service/any age - or - 5 years of service/at least age 60 + FREE Life Insurance coverage up to 1X your base annual salary + MissionSquare and Roth IRA plans: additional voluntary employee participation Disability Insurance + Equitable: + Long-term Disability: voluntary elected coverage. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disability + Short-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disability Training and Tuition Assistance + The HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core Values + Access to funding up to $1,500 per semester or $3,000 per year for tuition toward courses that are job-related or will enhance your work performance Generous Paid Sick, Vacation, & Holiday Leave + 10 holidays per year and one personal employee day per year + 15 days sick leave per year + Starting at 10 days of vacation per year; up to 25 days per year + Sick and Vacation hours roll over annually up to the maximum limit + 15 days Paid Parental Leave To explore all of the benefits we offer, please visit: https://baytownbenefits.com/ 01 Which of the following best describes your highest level of education? + High School Diploma + Associate's Degree + Bachelor's Degree + Master's Degree or Higher + None of the above 02 Do you have a valid driver's license with an acceptable driving record? (Must obtain TX driver's license within 90 days) + Yes + No 03 How many years of experience do you have in records file room management or directly related experience? + Less than one year + One year less than three years + Three years less than five years + Five years or more + None of the above 04 How many years of experience do you have working for a municipal government? + Less than one year + One year less than three years + Three years less than five years + Five years or more + None of the above 05 Have you written minutes or reviewed meeting minutes for accuracy and compliance prior to approval? + Yes + No 06 How many years of prior supervisory experience do you have? + Less than one year + One year less than three years + Three years less than five years + Five years or more + None of the above 07 How many years of experience do you in managing a Records Management Program, including storage, retrieval, and compliance with records retention schedules? + Less than two years + Two years less than four years + Four years less than six years + Six years or more + None of the above 08 How many years of experience do you have in overseeing compliance with record retention schedules? + Less than one year + One year less than three years + Three years less than five years + Five years less than eight years + Eight years or more + None of the above 09 Please describe your ideal work environment. 10 Please describe why you would be a great fit for this position. Required Question Employer City of Baytown Address 2401 Market Street Baytown, Texas, 77520 Phone 281-420-6520 Website http://www.baytown.org Apply Please verify your email address Verify Email