Position Summary:

We are seeking a highly organized and detail-oriented Recruiting Coordinator contractor to join our team. In this role, you will be responsible for managing the interview scheduling process for non-employee (contractor) positions, ensuring smooth communication between candidates, staffing agencies, hiring managers, and interview teams. Additionally, you will oversee the contractor onboarding and offboarding processes to ensure a seamless experience from start to finish.

 

What you’ll do:

Interview Coordination:

Schedule and coordinate interviews for contractor positions across multiple teams.Collaborate with hiring managers, staffing agencies, and candidates to determine suitable interview times.Manage communication with candidates and their staffing agency regarding interview logistics and preparation.Ensure interview schedules are updated and aligned with team needs and candidate availability.

 Onboarding:

Facilitate the contractor onboarding process, including the collection of necessary documentation (e.g., PIIAA, User Acceptance Policy, etc).Coordinate with internal teams (IT, HR, etc.) to ensure contractors have everything needed for their first day.

Offboarding:

Manage the contractor offboarding process at the end of their engagement.Communicating end dates to the contractor’s employer (staffing agency) Coordinate return of company property, access revocation, and documentation completion.Facilitate the contractor offboarding process, including the collection of necessary documentation (e.g., Contractor Exit Acknowledgment).\t 

Communication & Reporting:

Serve as the primary point of contact for contractors during their time with the company and interfacing with staffing agencies as needed.Provide timely updates and reports on the status of interviews, onboarding, and offboarding to hiring managers, staffing agencies, and HR.Track and maintain records for contractors’ start/end dates and document their employment status in the internal systems.

 Process Improvement:

Continuously evaluate and improve processes related to scheduling, onboarding, and offboarding.Maintain and update contractor databases and other relevant systems to ensure data accuracy and efficiency.

 

Requirements:

2+ years of experience working recruitment coordination, HR, MSP (managed service provider) or administrative support role.Experience with employment law compliance related to co-employmentStrong organizational skills with the ability to manage multiple priorities in a fast-paced environment.Excellent communication and interpersonal skills to interact effectively with candidates, contractors, staffing agencies, and internal teams.Ability to work independently, take initiative, and solve problems proactively.Familiarity with recruiting software, applicant tracking systems (ATS), HRIS (Namely or Workday) and office productivity tools (e.g., MS Office).

Pay and Benefits

The pay range for this position is $30.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in South San Francisco,CA.

Application Deadline

This position is anticipated to close on Feb 21, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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