JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves 

The Relocation Project Coordinator is an on-site role responsible for various processes related to move and space projects, space resets, customer satisfaction, as well as transparency and reconciliation of costs associated with all space related activities. Responsibilities for this role include, but are not limited to, planning, implementation, and delivery of space related projects across various buildings.   

Space Project Activities

Project Planning 

Gather details needed for project initiation and coordinate kick-off meetings with proper teams

Review space change requests as a team to ensure the best utilization of available space

Review and assess feasibility for private room requests to provide users dedicated office spaces throughout the campus 

Conduct site visits with stakeholders to grasp full understanding of client request

Populate and maintain project charters and adhere to project timelines in order to meet project deliverables
 

Project Execution 

Maintain, update, and distribute accurate status updates to the project schedule and provide regular reporting stakeholders on project progress

Act as liaison between facilities teams and the vendors, communicating any change requests to stakeholders

Prepare, maintain, and distribute communications related to recurring project requests, schedules, and progress

Move Project activities

Create and maintain resources related to stakeholder engagements 

Maintain high touch service during move planning through move execution 

Data scrumming and reconciliation with an attention to detail to ensure accuracy of related move lists  

Schedule movers and corresponding freight access points

On site for all vendors and customers during move

Post Move Follow Up and Close Out 

Organize and complete any post move adjustments with vendor

Provide welcome communications with information on new location and site services

Troubleshoot all lost or misplaced items.

Schedule and coordinate vendor for any post move related items

Following projects and incremental moves, update seat assignment for accurate reporting

Provide move project close out to various stakeholders and managers 

Data Management Activities

Manage booking access requests and corresponding updates 

Process room requests and providing recommendations to stakeholders 

Coordinate space related audits with various stakeholder groups 

Customer Experience Activities

Manage all new hire onboarding information - reach out to admins/managers 

Update project matrix, fill in customer information, technical requirements

Following projects and incremental moves, update seat assignment for accurate reporting

Provide move project close out to various stakeholders and managers 

Daily Operations 

Process work orders in accordance to KPI’s 

Complete data processing for any seat assignment changes 

Organizing freight access for move vendor 

Managing furniture vendors and furniture repairs 

Implementing space related audits and providing accurate reporting 

Update project matrix, fill in customer information, technical requirements

Communicate with client on upcoming projects and impact on business 

Sound like you? To apply you need to be: 

Bachelor's degree preferably in Construction Management, Engineering, Architecture, or Business Management

1- 2 years experience in a fast paced high functioning environment

Strong analytical, organizational, and presentation skills

Proficiency in word processing, database management, and email softwares 

Detail oriented and able to multitask and prioritize tasks

Strong analytical, organizational, and presentation skills

Estimated total compensation for this position:

52,900.00 – 76,700.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –New York, NY

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.