Job Title: Rental Coordinator

Job Description

We are seeking a dedicated Rental Coordinator to manage all rental opportunities with internal and external customers. This role involves coordinating truck repairs and preparations, logistics, billing, inventory checks, and maintaining rental records. The ideal candidate will have strong administrative skills, be detail-oriented, and possess good communication abilities.

ResponsibilitiesWork with internal and external customers on all rental opportunities.Arrange logistics for equipment delivery and pickup.Provide quotes, set up contracts, handle billing and credits, and manage rental abuse billing.Review daily rental invoice runs and invoice review reports, filing documents appropriately.Assist Accounts Receivable Assistant with collections when requested.Work with existing customers to ensure funding on their purchase orders.Track all equipment, perform inventory checks, and produce rental reports.Conduct equipment searches within the network and with outside vendors.Maintain all rental records including open and closed contracts and related billing procedures (SAP entry).Maintain equipment files reflecting status, notes, upcoming opportunities, and repair quotes.Close out service maintenance status on all returned equipment.Track rental opportunities and ensure follow-up by all parties, sending bi-weekly rental quote logs to the sales team.Approve incoming vendor invoices for re-rent equipment, ensuring correct and accurate billing.Respond to individual and group emails in a timely manner, prioritizing as necessary.Assist other rental coordinators and logistics coordinators as needed.Run rental reports for customers and collaborate with them as required.Review daily service invoicing to the rental department, ensuring proper documentation.Work with the rental manager on equipment needs for new truck orders and lease purchases.Essential Skills3-5 years of experience in dispatch/rental coordination.Mechanical aptitude.Proficiency in Microsoft Office Suite, including Excel.Typing speed of 40 words per minute.Additional Skills & QualificationsStrong administrative skills, organized, detail-oriented, good record-keeping, and proficiency with numbers and spreadsheets.Excellent communication skills, able to interact effectively with customers, vendors, and employees at all levels, fostering a team environment.Self-starter with the ability to handle multiple tasks, interruptions, and changing priorities.Flexibility to adjust work responsibilities as the job evolves and grows.Product knowledge or the ability to learn the product in a timely manner.Work Environment

The Rental Coordinator will work 100% onsite, with the possibility of remote work due to weather conditions with manager approval. This is a full-time, hourly position directly supervised by the Rental & Used Equipment Manager. The standard work schedule is 8:00 a.m. – 5:00 p.m., Monday through Friday, with a one-hour lunch break. This schedule may change based on business needs. The team consists of two rental coordinators and a logistics coordinator.

Pay and Benefits

The pay range for this position is $24.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Frederick,MD.

Application Deadline

This position is anticipated to close on Feb 18, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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