Classification Title:

Research Admin Assistant

Job Description:

Grants Electronic Systems Support: 
•           Builds and maintains a high level of knowledge of the University of Florida Integrated Research Support Tool (UFIRST).
•           Ensures accurate data is entered into UFIRST such as proposal funding status and award data.
•           Assists with award administration intake activities including but not limited to imaging award documents and other correspondence in UFIRST.
•           Initiates UFIRST Award and/or UFIRST Agreement SmartForms and delivers to Responsible Unit Contact for completion.
•           Builds and maintains a high level of knowledge with sponsor electronic research administration systems, such as NSF FASTLANE, NIH Commons, Proposal Central.
•           Establishes and maintains institutional profiles and personal accounts with external sponsors such as NIH in eRA Commons, NSF in Fastlane, and NASA in NSPIRES.

Grants General Support 
•           Communicates information about DSP’s standard services to faculty, staff, and sponsors.
•           Tracks Responsible Conduct in Research Training (RCR) requirements for all appropriate individuals and ensures requirements are met.
•           Serves as liaison between faculty, staff, and sponsors to advise and/or assist with interpretation of proposal guidelines, UF Procedures and Regulations, and other State/Federal Regulations.
•           Triages internal and external correspondence to meet proposal and award deadlines and to maintain efficient award and agreement processing.
•           Maintains accurate and complete files and records for each award or agreement; ensures awards are consistent and meet standards that are designed to adhere to University policies and procedures.
•           Acts as point of contact for submission of post-proposal/award materials requested by sponsors.
•           Maintains a high level of professional knowledge through self-study, research and participation in professional development.
•           Maintains positive and productive business relationships within the University and with its Sponsors.

Office Support:
•           Serves as a public contact and resource for DSP by answering or redirecting inquiries by e-mail,
mail, telephone, and in person.
•           Maintains office supply inventory, compiles information for purchases of supplies, assists with equipment maintenance and interacts with vendors.
•           Arranges and coordinates office events.
•           Conducts special administrative projects, as assigned.
•           Assist DSP with other duties and special projects as assigned.

Expected Salary:

Salary commensurate with experience and expertise

Minimum Requirements:

High school diploma or equivalent and four years of relevant experience. Appropriate college coursework may substitute at an equivalent rate for the required experience.

Preferred Qualifications:

 

Special Instructions to Applicants: In order to be considered all applicants must submit a cover letter, resume, and list of professional references. A criminal background check is required. Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required: No