**Research Laboratory Administrative Coordinator** **Requisition Number:** 60239 **Location:** Boulder Colorado **Employment Type:** University Staff **Schedule:** Full Time **Posting Close Date:** 14-Nov-2024 **Date Posted:** **Job Summary** The College of Engineering and Applied Science (CEAS) at CU Boulder welcomes applications for a Research Laboratory Administrative Coordinator! This position supports the professional administrative and academic needs of three faculty members in the Department of Chemical and Biological Engineering. Responsibilities include sponsored research and grant administration, policy development, procurement, travel arrangement and expense reimbursements. This position will provide direct support to faculty members' research laboratories and personnel, to include ordering equipment and materials, assist in facilitating laboratory operational needs, onboarding new personnel, and coordinating other research program activities. This position will act on behalf of both faculty members to represent, communicate, and manage priorities and mission in both domestic and international settings professionally, accurately, and articulately. The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities. **Who We Are** Chemical and biological engineering research seeks to address a variety of complex and important challenges, from renewable and sustainable energy, therapeutics and pharmaceutical development, to the creation and improvement of functional materials and more. The Department of Chemical and Biological Engineering is committed to providing a welcoming and inclusive learning, teaching and working environment for all students, faculty, staff and guests. The diversity of our community is central to our success as a world-class center of teaching, learning and research. **What Your Key Responsibilities Will Be** _Grant, Sponsored Research and Publication Administration:_ + Assists with the preparation and submission of grant applications, annual reports, and manuscripts. + Collaborates with department finance team to update funding assignments and correct discrepancies. + Prepares and presents financial reports to principal investigators and associated research staff. + Assists with sponsored project close-outs in conjunction with Campus Controller's Office financial analyst staff. + Works cooperatively with Principal Investigator (PI) and departmental staff, as well as other campus departments and personnel (such as Sponsored Projects Accounting (SPA), Office of Grants and Contracts (OCG), and Procurement Service Center (PSC)). + Provides proposal and award advisement including assisting with preparation of budgets and narratives for grant applications, resource, and fund management; and offers procedural and regulatory advisement in alignment with sponsor, Federal, State, and university requirements to ensure compliance. + Manages personnel and expenses assigned to grants, collaborating with department finance team to update funding assignments and correct discrepancies, preparing, and presenting reports, and assisting with grant close-outs. + Develops and maintains online library of grant proposals, submissions, and associated documents (e.g., faculty CVs, bibliographies, current and pending support and conflict of interest documents). Communicates with faculty and industry collaborators, department and university administration, and other internal and external entities. + Prepares, tracks, and monitors material transfer agreements and scientific protocols. + Collaborates with department finance staff on all matters related to Sponsored Projects administration, including preparing and updating spreadsheets, assisting with inventory and disposal activities, records management, and obtaining and maintaining training and knowledge of department and university policies and procedures. _Professional Assistant and Lab Operations Administration:_ + Provides professional administrative support to three faculty members within the department of Chemical and Biological Engineering and their research laboratory groups. Support includes assisting in laboratory and operational planning and development; interprets, monitors, and analyzes information regarding operating policies and procedures; and coordinates academic and/or staff personnel matters. Resolves problems that have a significant impact on the overall goals of the laboratories. Responsibilities include logistics and event planning, scheduling, and coordination for activities in support of research functions for the White, Shields and Hayward research laboratories and other research support tasks. + Coordinates projects and assignments with the lab staff on behalf of the faculty members, including communicating tasks, expectations, and timeframes. + Assists department human resources coordinator with research laboratory personnel appointments and visas processing, including gathering required documentation and submitting in a timely manner; and performing lab member onboarding and exit procedures. + Manages faculty calendars, develops laboratory communications, schedules meetings, travel arrangements, events and seminars planning, and coordinates research laboratory group activities, interpreting and relaying directions, and managing calendar access. + Maintains group websites and other internal shared resources. _Procurement and Travel Reimbursements:_ + Coordinates travel in accordance with university procedures using Concur and Marketplace to process transactions. This includes airfare, hotel, transportation, registration, etc. for conferences, events, seminars, and training. Reviews conference agendas to assist faculty in determining appropriate dates of travel, developing itineraries, and arranging travel visas as required. Prepares and submits appropriate pre-travel approval forms. + Researches cost, policy, and logistical information to determine the best guidelines for travel to specific events. Explains reimbursement policies and processes travel reimbursements, as needed. + Handles travel reconciliation expense reports and reimbursements using the Concur Travel and Expense System. This includes collecting and uploading receipts, assigning expenses to appropriate speedtypes, creating reports for cardholders to approve, etc. Ensures that fiscal policies and procedures are followed. Addresses any instances where fiscal procedures were not followed appropriately. + Purchases goods and services using procurement card, purchase orders, or payment vouchers, and tracks delivery of goods and services. Works with department finance staff to ensure costs of goods and services are reasonable, appropriate, allocable and within compliance. + Monitors and reconciles procurement card expenses, assuring appropriate receipts and documentation are provided and manages the preparation of reports. + Reviews outstanding expense reports and follows-up with cardholders to ensure that the report is submitted on time, avoiding any penalties from the Procurement Services Center (PSC). Tracks expenses and reimbursements for assigned faculty members and coordinates with department finance staff when allocation updates need to be made. + Assesses the efficiency and accuracy of departmental reporting and tracking procedures and revises as necessary. _Other:_ + Undertakes other duties and responsibilities as assigned. + Stays apprised and current on relevant University and State of Colorado policies and procedures. + Participates in professional development activities and serves on unit, college, or campus committees as applicable. + Recommends and implements process improvements to increase department efficiency. + Documents all processes and procedures making them available to team members. **What You Should Know** The schedule for this position is Monday through Friday 8:00am-5:00pm. This position may be eligible for a hybrid work modality, consistent with the College of Engineering and Applied Science Hybrid Work Policy . **What We Can Offer** The starting salary range for this position is $56,000 - $63,000. Relocation assistance is available within department guidelines. **Benefits** The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) . **Be Statements** Be collaborative. Be professional. Be Boulder. **What We Require** + Bachelor's degree or equivalent combination of education and experience may substitute. + 1+ years of professional, job related experience. **What You Will Need** + Demonstrated effectiveness in written and oral communications, collaboration, and problem solving. + Demonstrated understanding and application of internal accounting control principles. + Demonstrated effectiveness in written and oral communications, collaboration and problem solving. + High-level computer skill proficiency in Microsoft Office Suite (Word, Excel, Outlook) and databases. + Ability to work independently and as a team member. + Ability to collect and present clear data and explain processes to faculty, staff, and students. + Demonstrated ability to establish and maintain effective and trusting working relationships with faculty, administrators, and staff. **Special Instructions** To apply, please submit the following materials: 1. A current resume. 2. A cover letter that briefly describes how your background and experience align with the requirements, qualifications, and responsibilities of the position. We may request references at a later time. Please apply by **November 14, 2023** for consideration. _Note:_ Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs (https://jobs.colorado.edu/) . In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. **To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Research-Laboratory-Administrative-Coordinator/60239 (https://apptrkr.com/5771343)** Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/) jeid-e2c6aeb6f3b3c9419fb70bc95df27c8a The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.