**Duration: 4 Months with Possible extension** **Job Description:** **Responsibilities:** **Job Summary:** + Involves providing analytical, financial and training activities in support of contract and grant proposal development, grant-writing, funding, administration, and budget development. + Activities may include pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with analyzing research funding trends and sources, forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and / or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance and program success; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award / subcontract issuance and administration. + Experienced Post Award Analyst who will be responsible for a broad spectrum of professional accounting services that support the department. Accounting activities include allocation of expenses by account, monitoring of and reporting on expenses for the department accounts, executing and monitoring recharge activities, purchasing and fiscal year closing activities. + The incumbent is responsible for developing, modifying as needed, and controlling all accounting processes, analyzing project costs, monitoring all department funds for lapsing and overdrafts, and providing ad hoc expense reports. The position will be responsible for the interpretation and proper implementation of UC policy and procedures related to account management and purchasing. + Reporting to the Chief Operating Officer (COO) and Finance Supervisor, the incumbent implements and monitors procedures for various accounting services ensuring that procedures follow department and University policies. To perform these duties, the incumbent must be able to provide professional level analysis and decision-making utilizing various systems, including Microsoft Excel, Word, Peoplesoft General Ledger, Accounts Payable, Purchasing, Asset Management, and MyReports. + The incumbent works directly with key business units in the department such as Finance, Operations, and various faculty to provide comprehensive services. Additionally, the incumbent routinely works with individuals from Campus Departments to resolve problems or to learn about new policies and procedures. The ideal also has Journal experience on non and sponsored funds, UCPath experience and MyExpense experience. **Experience:** + Organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments, and privately funded projects for faculty research programs. + Provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements. + Incumbent is responsible for the financial management of the individual funds within fund portfolios; determines budgetary variances and potential problems, providing resolution in a timely fashion; ensures that spending is in accordance with the sponsoring institution’s terms and conditions; independently identifies problems, then initiates corrections when needed. Proper financial management of sponsored research funds requires thorough knowledge of federal, state, and university policies and procedures, as well as demonstrated understanding of cost transfer principles. + Independently gathers information as needed to perform financial analysis. + Monthly, incumbent prepares the following reports: i) a summary of accounts, which is a financial report that projects expenses and balances through the end of the current budget period for each assigned department and faculty account; ii) a detailed budget and expenditure report for each assigned department and faculty account within a portfolio; iii) an Excel file utilizing pivot tables to report on, and document, the financial transactions related to each account with the assigned faculty or department portfolio. Incumbent is responsible to confirm the faculty member’s review of the monthly financial summary reports by obtaining the faculty member’s signature. Periodically, incumbent meets with each faculty member to forecast the spending on grant funds in compliance with federal, state, and university policies, to review faculty fund portfolio balances and to set strategies to optimize the usage of funds in accordance with the faculty member’s short- and long-term plans. + Daily, incumbent prepares and/or processes a wide variety of accounting forms corresponding to financial transactions (e.g. BearBuy request, payment request, reimbursement request, meeting expense reimbursement request, check deposits, financial journals, cost transfers, budget journals, recharge journals). + Incumbent is responsible for reconciling the GL against all payroll and non-payroll expenses to ensure that spending is in compliance with sponsor’s terms and conditions. + Forecasts future spending based on the PI’s plan for the lab. + Applies contracts and grants concepts to review complex grant or contract proposals and obtain / verify necessary compliance approvals, and recommend / negotiate needed changes to proposals with PIs and / or department administrators. Researches, develops and implements new research initiatives. + The incumbent is responsible for working with his/her assigned PIs to understand the future plans for the PI’s labs with respect to lab staffing and future research plans. This will require accurate forecasts of aggregate spending across multiple research awards and other funding sources under multiple scenarios. + Provide portfolio balancing suggestions. + Provides guidance and counsel on complex research administration matters, including compliance regulations, to principal investigators and department administrators . + The incumbent is responsible for working with his/her assigned PIs to explore alternative approaches to maximize the overall portfolio funding position. This will require accurate forecasts of alternative staffing and non-payroll expenses based on various approaches the PI may choose with respect to timing of staff assignments and assumption of non-payroll expenses. + Prepares journal entries, maintains and reconciles ledger of grants to ensure compliance with federal, and state policies and procedures on award spending. + Coordinates and implements budget allocations, conceives of and maintains chart of accounts or other data management tools, and related business processes. Prepares journal entries, maintains and reconciles ledger accounts. Participates in gathering data from the general ledger for the collection of information for UBIT, preparing summary schedules, and either answering questions from departments or coordinating getting answers. + The incumbent is responsible for electronic journal entry into the on-line financial systems (OLFS). Additionally, the incumbent assumes the responsibility of ensuring that electronic journals comply with agency requirements, particularly on cost transfer justifications by principal investigators utilizing sponsored research funds + Work with RMS and PI to prepares complex proposal budgets and support documents that are required by proposal guidelines and coordinate proposal submissions. + The incumbent provides primary assistance in the development of the PI’s “Other Support” document. The incumbent reviews and approves proposed budgets. + Act as Resource for Department. + The incumbent will also act as a resource for PI assistants that will be completing various financial documents such as BearBuy request, payment request, reimbursement request, and meeting expense reimbursement request. Incumbent will act as a point of review of these documents before they are presented to the CAO for approval. + The incumbent assist Graduate programs and Training grant (T32) administrators with various financial transactions. + Fee Offset Journals + Payment reconciliation for Graduate Students & Fellows + Updating and maintaining budget and forecast projections in the PLUS planning system. + General Ledger Verification for associated grants and contracts + The incumbent will be asked to draft, or assist in the drafting of, internal use documentation of various processes such as: + Alternative funding approaches for employees on fellowships + The process for the creation of department specific operational reports + The process for the creation of PI and Program specific financial and operational reports **Skills:** + Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. + Ability to manage significant volume of transactions. + Ability to perform complex financial analysis and customized reporting. + Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. + Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. + Maintains current knowledge of compliance regulations in all areas of research administration. + Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. + Minimum 3 years of related experience **Education:** Bachelor's degree in related area and / or equivalent experience / training. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com (http://www.ustechsolutionsinc.com/) . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.