The RE/CM works closely with the Contract Administrator (CA), who is responsible for the overall project delivery. In certain cases, the RE/CM may hold the title of Project Engineer or Resident Engineer and be a consultant overseeing the work.
Key Responsibilities:
1. Contract Administration:
o Administer the construction contract to ensure compliance with the projects plans, specifications, performance period, and contract price.
o Monitor contractors' work to ensure adherence to schedules and that support services align with the construction schedule.
o Respond to Requests for Information (RFIs), resolve field issues, and document any conditions that may represent a change to the contract.
o Prepare and document all requests for changes, including those that impact the contract price or performance period.
2. Field Supervision:
o Supervise field inspection staff, ensuring they are familiar with contract documents, specifications, Maintenance of Traffic (MOT), safety standards, and procedures.
o Assign field inspectors to contractor operations, ensuring comprehensive coverage of work being performed.
o Instruct field inspectors on taking and recording quantities, verifying layouts, and maintaining detailed daily reports.
3. Construction Monitoring & Quality Control:
o Monitor the contractors performance, ensuring that all materials and work conform to specifications and industry quality standards, including compliance with Green Infrastructure practices.
o Oversee the processing of shop drawings and submittals, and ensure the monitoring of all required testing, both on-site and off-site.
o Gather necessary certifications, warranties, and guarantees for the project and ensure proper documentation.
o Maintain detailed records of non-conforming work and ensure corrective actions are taken.
4. Schedule & Progress Reporting:
o Attend and participate in progress meetings, reviewing overall and interim construction schedules.
o Maintain an up-to-date daily diary, tracking project progress, key events, and relevant communications.
o Prepare regular progress reports for the CA and Project Team Leader, promptly reporting deviations from the schedule, contract price, or work quantities.
o Immediately report any accidents requiring medical attention, property damage, or visits from media representatives to the CA and Project Team Leader.
5. Safety Oversight:
o Monitor contractor compliance with contractual safety requirements and notify the contractor of any observed violations. The RE/CM shall require immediate correction of situations that pose potential risks to workers or the public.
o Ensure that public and worker safety issues are addressed and order the termination of work that poses an imminent danger.
6. Change Management:
o Receive and process RFIs and coordinate responses in collaboration with the Project Team Leader, ensuring that changes resulting from RFIs are properly documented and processed.
o Review and approve all change requests and ensure they are documented, tracking their impact on the project schedule and budget.
7. Coordination with Stakeholders:
o Work closely with the CA, Project Team Leader, and other agency representatives to address any construction-related concerns from the public, local officials, or other stakeholders.
o Respond professionally and courteously to public inquiries and take reasonable steps to minimize construction impacts on local residents, travelers, businesses, and institutions.
8. Financial Management:
o Verify quantities and payments for each work period, ensuring all required documents (e.g., inspection checklists, material certifications, subcontractor/supplier affidavits, and insurance certificates) are submitted and properly documented.
o Maintain comprehensive records of all payments and quantities, including those related to change orders and additional work.
9. Green Infrastructure Oversight:
o Oversee the construction of Green Infrastructure projects, including Permeable Alley construction, ensuring adherence to sustainable construction practices and environmental regulations.
o Ensure proper testing and monitoring of permeability, drainage systems, and other environmentally-focused construction elements.
o Maintain records of Green Infrastructure certifications and compliance with local and federal environmental guidelines.
10. Team Leadership & Development:
o Oversee the work of team members assisting with construction contract administration, ensuring that they perform duties effectively and efficiently.
o Provide mentorship and guidance to staff, promoting a positive and productive team environment.
o Conduct periodic reviews of staff performance, providing feedback and monitoring the implementation of any required corrective actions.
11. Public Relations and Issue Resolution:
o In conjunction with the Project Team Leader or designee, address concerns raised by the public, media, or other stakeholders.
o Ensure prompt reporting of any major issues that could impact public perception or require media attention.
12. Incident Management:
o Immediately report any accidents, safety issues, or property damage incidents to the CA and Project Team Leader.
o Assist in coordinating emergency responses and documenting incidents, ensuring that all relevant stakeholders are informed promptly.

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