Summary This position is located within the Safety Department a\located at the Bath VA Medical Center in Bath, NY. Incumbent is responsible for performing a variety of specialized office support and miscellaneous clerical and administrative duties to assist the Safety Department in a timely and efficient manner for the Safety Department mission and program objectives. Responsibilities Clerical and Administrative Duties Performs a variety of clerical and administrative duties designed to ensure the timely and efficient accomplishment of department program goals. Maintains awareness of status and suspense of department projects, intra-organization tasks, and special assignments utilizing Microsoft Outlook and through electronic filing. Serves as the local point of contact within the section to provide authoritative explanations of requirements, regulations; and procedures, and to resolve operational problems relative to the following specialized office support and miscellaneous areas of responsibility. Notifies staff of needed technical or administrative input, and/or training. Coordinates with Safety Manager to assure proper follow-up on all outstanding issues for all committees. Budget/Fiscal Monitor, review, and authorize for payment all requests and invoices submitted in the Invoice Processing System (IPPS) pertaining to the Safety Department. Assists Industrial Hygiene, GEMS and Safety Manager in preparing and tracking an annual budget for the Safety Department. Perform contract administration duties by obtaining a Contracting Officer Representative (COR) certification for numerous Safety Department related contracts. Safety Provides support to the safety programs to includes but not limited to the following items: Administration of calibration services for handheld monitoring/sensing/testing instruments assigned to Safety Department. Performs base analysis of and filing lab sampling results. Maintains records of all area training; notifies supervisors when safety training is due; schedules training to include all shifts; and conducts safety training when requested or required. Maintains long-term historical safety records and notes trends or changing conditions that warrant revision or safety procedures. Assists in the planning, organizing, directing, and controlling information used in safety databases. Conducts safety surveillance audits and inspections on a frequent basis according to guidance established by senior staff members. Reviews safety policies, procedures, and works closely with all personnel in the establishment of realistic safety requirements and compliance with applicable directives and regulations. Proposes plans that are well-developed and account for potential difficulties with alternative solutions and approaches. Other duties as assigned. Work Schedule: M-F, 8am-4:30pm Compressed/Flexible: Not available Telework: This position is not authorized for telework. Virtual: This is not a virtual position. Position Description/PD#: Safety Technician, PD # 11648-0 Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. must possess a valid state driver license Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/27/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: GS- 07 Grade Requirements: You must have one year of specialized experience equivalent to at least the next lower grade (GS-6) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: (l) identifying, preventing, or eliminating safety hazards in work methods or environmental conditions; or (2) safety training or promotion. Such experience must have provided a practical knowledge of occupational and environmental safety hazards, survey techniques, and control and preventive methods. Examples of qualifying specialized experience include: biological technician, medical technician, engineering technician, fire prevention inspector, and environmental health worker. OR, Education: One full year of graduate education directly related to the work of the position. Accident Investigation Compliance Inspection Problem Solving Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing' bending; carrying of light items such as papers, books, small parts, maneuvering various supplies in storage areas and driving an automobile, etc. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.