Kapolei, HI, USA
2 days ago
Sales & Services Administrative Assistant, $22.25 - $31.95/hour

Job Posting Title:

Sales & Services Administrative Assistant, $22.25 - $31.95/hour

Req ID:

10114385

Job Description:

Aulani, A Disney Resort & Spa, is more than an enchanting, family-friendly destination. We’ve combined the spirit of O`ahu with the magic of Disney to build a place where guests and cast members alike can feel the magic, can feel the spirit of the island and can truly feel welcome. Here, you’ll bring the spirit of the islands to life in every part of your role. Are you ready to join this team and make an impact?

The Sales and Service Administrative Assistant position assists the Sr. Sales & Services Director and the Assistant Sales Director with general administrative responsibilities which include extensive calendar maintenance, preparing contracts, reports, presentations, and expense reports as well as facilitating amenity requests for Guests. This position is also responsible for managing the planning, coordination and execution of business travel.

This is a full-time position reporting to the Sr Sales & Services Director and will be based in an office at our stunning Aulani Resort on Oahu, Hawaii.

What you will do:

Provide any requested administrative support for Sr. Sales & Services Director and Assistant Sales DirectorAccurately schedule meeting times, locations, invitees and any A/V requirements via Outlook/VTC/Teams/ZoomProvide professional telephone etiquette team when they are away from their desks.Manage the planning, coordination, and execution of business travel according to Company guidelinesCreation and preparation of presentations and proposalsCreation of Site Alerts and booking reservationsPrepare expense reports and monitor other department fiscal status and ensure labor & OE reports for accuracy.Process payment requests, purchase orders and service entries in a timely manner.Support Asst Sales Director/Sales Manager in the preparation of contracts and the turnover processProvide Sales & Services Department with requested collateral materials, external merchandise orders, and suppliesOther duties as assigned

Here’s what you will need to be successful in the job:

One (1) year of related experienceExceptional written, verbal and interpersonal communication skills to assure professional interaction with external contacts, internal partners and peers.Demonstrate strong organizational skills with attention to detailService oriented, displays an enthusiastic attitude and strong work ethicAbility to manage time wisely and prioritize effectivelyAnticipates needs, takes initiative, recognizes challenges and proactively problem solves using sound judgementProven social skills/cultural sensitivity/diversity. Anticipates and prepares for situationsHighly proficient computer knowledge/skill in Microsoft Office including Word, Excel, PowerPoint, Outlook, Teams

Preferred Qualifications:

Experience supporting a department leader / manager preferredKnowledge and understanding of Sales ProcessProduct familiarity/knowledge of Aulani, A Disney Resort & Spa, all other Walt Disney Parks & Resorts and Oahu, HawaiiExperience in SAP, Concur, LILO

Benefits and Perks:

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/aulani-benefits

The hiring range for this position in Hawaii is $22.25 to $31.95 per hour. The base pay actually offered may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience, among other factors. To learn more about our benefits visit: https://jobs.disneycareers.com/benefits.

Job Posting Segment:

Aulani

Job Posting Primary Business:

Conventions/Events

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Kapolei, HI, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2025-02-24
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