Job Title: Customer Service Representative/Order Management

Job Description

ORDER ENTRY:

Enter repeat work orders (sales will enter new orders that require new pricing)ENTER BALANCE ORDERSENTER LABEL WOsENTER MISC WOsENTER CREDIT MEMOs

NEW ORDERS ENTERED BY SALES REP: (not yet WIP):

Confirm label PS code status and quantityApply PS codes to WO as directed by Rep for inserts or other componentsReview ETA listed by sales rep and change as neededConfirm all items listed under product/services tab are correct to reflect accurate pricing/quantitiesRequest new PS codes and add to WO as neededEvaluate labels or other customer supplied components BEFORE moving to WIP. Send a component request email to customer outlining this information and continue following up to receive components.

ORDER CONFIRMATIONS:

Send initial order confirmation to customer for approvalUpdate customer’s order based on their response to order confirmationUpload new customer documents to customer profile such as CC auth forms, credit applications, insurance certificates, signed PO or OC’sUpdate customer profiles to ensure contacts and general information are up to date and accurateMake sure all correct components are printable on order confirmationCheck all entered orders, PO against WO, send customer OC and turn to WIPFollow up with customer until order is confirmed

PAYMENTS:

Send Pre-Payment and Balance Due RequestsReceive payments from customersProcess CREDIT CARD and E-CHECK paymentsFollow up with customer until order is paid

ORDER STATUS:

Monitor orders and adjust ETAs accordinglyNotify customer of any delayed ETAsAdd status comments with updates to ordersWork with purchasing, production, accounting, logistics and sales reps to keep order on schedule

UNSHIPPED WIPs

Review, follow up on and update all UNSHIPPED WIP WOs

A/R STATEMENTS

Send A/R Statements to customers with a PAST DUE BALANCEFollow up on payment

SAMPLE REQUEST: 

Enter sample requestsRequest samplesCreate UPS LabelsShow rep prototype of sample, kit and ship

DOCUMENTATIONS

Send customer spec sheets, COA’s or any type of material related documentation (GMO, supplement facts, allergen, etc.) Create QC REQUESTS for any documentation neededHard Skills3+ years of customer service experienceExperience with a manufacturing companyExperience with ERP system (they use a homegrown system)

Work Site

This is a fully on-site position in Fairfield, New Jersey.

Work Environment

Need to be onsite at Clifton, NJ office 5 days a week. Monday-Friday 8am-5pm.

BenefitsOpportunity to work with a leading chemical manufacturerFlexible compensation Great benefits package Internal career growth opportunities

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to kvespia @astoncarter.com along with your availability for a 10-minute phone call. 

Pay and Benefits

The pay range for this position is $50000.00 - $60000.00

You will be eligible to enroll in the Company’s health plan 30 days after hire, and the Company will cover most of the individual cost of the premium based on the individual plan you choose. Further, you will be entitled to participate in the Company’s 401k plan after three full months of employment. Finally, you will be eligible for 15 days of PTO per year.

Workplace Type

This is a fully onsite position in Clifton,NJ.

Application Deadline

This position will be accepting applications until Jan 1, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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