Overview JOB SUMMARY Under the supervision of the Human Resources Manager, the Scheduling Coordinator is responsible for scheduling and travel support for employees. ESSENTIAL FUNCTIONS Collaborates with field manager on personnel changes to crew schedule Responsible for maintaining and distributing an accurate weekly field crew schedule Manage field personnel annual leave requests and assist in providing temporary replacement Update personnel actions in HRIS as required Arranges travel on commercial airlines, limited hotels and car rental reservations Provides travelers with completed itineraries and documents necessary for travel Ensures reservations are arranged & confirmed in advance of travel date Monitors flight status and provides updates to employees as needed, e.g. delays, cancellations, etc. Notifies supervisor immediately of an employee missed flight Ensure employees have the proper credentials prior to travel, e.g. NSTC, identification, etc. Communicate with field managers on current and future travel needs Maintain relationships with customer travel representatives Inform field manages of travel procedures and regulations as required Perform other duties as assigned CORE COMPETENCIES Commitment to Excellence: Identifies what needs to be completed and takes action to achieve a standard of excellence beyond job expectations Corporate Values: Understand, embraces, and integrates DDI corporate values into everyday duties and responsibilities Safety and Security: Promotes a safe work environment for co-workers and customers Customer Service: Identifies and responds to current and future client needs by providing excellent service to internal and external customers Teamwork: Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside and outside the organization JOB SPECIFIC COMPETENCIES Attention to Detail: Ensures one's own and other's work and information are complete and accurate Communication Skills: Listens, writes, and speaks effectively, and positively relates and interacts with co-workers and others Decision Making: Makes choices or reaches conclusions by establishing objectives, gathering relevant information, identifying alternatives, setting criteria for the decision, and selecting the best option Dependability: Consistently adheres to operational standards, ensures smooth operations and positive customer experiences, builds a productive workplace, is reliable and improves team morale REQUIRED QUALIFICATIONS. High school diploma or equivalent Advanced skills with Microsoft Office (Outlook, Word, Excel & PowerPoint) Excellent verbal and written communication skills WORKING ENVIRONMENT The majority of work is performed in a professional office setting with a wide variety of people with differing cultures, functions, personalities and abilities. PHYSICAL DEMANDS The work is generally sedentary, requiring routine walking, standing, bending and carrying items weighing less than forty pounds. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions]. REASONABLE ACCOMMODATION It is Doyon Drilling’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. PREFERENCE STATEMENT Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training. ACKNOWLEDGEMENT This job description in no way states or implies that these are the only duties to be performed by the employee in this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities. This job description is not an employment agreement or contract, implied or otherwise, other than an “at will” relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.