Scheduling Coordinator
Rutgers University
Recruitment/Posting Title Scheduling Coordinator Job Category Staff & Executive - Administrative & Support Department RWJ-Surgery-Acute Care Surgery Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Scheduling Coordinator for the department of Surgery, Division of Acute Care Surgery at the Robert Wood Johnson Medical School.
The main purpose of the Scheduling Coordinator position will be to coordinate all aspects of the Division of Acute Care Surgery, surgical scheduling, and financial matters including procedure scheduling, authorization, patient financial responsibility, cosmetic estimates, and monitoring insurance reimbursement for accuracy. The Scheduling Coordinator oversees surgical scheduling and ensures that all office visits, surgeries, and outpatient procedures are scheduled and authorized in an organized, efficient, and timely manner. This position requires interaction with patients, insurance companies, and other Rutgers/RWJ Barnabas departments, and competency in providing care to patients in all age categories.
Among the key duties of this position are the following: Performs all the following duties in a professional manner that reflects the nature of Rutgers Robert Wood Johnson Medical School. Must be proficient in ICD-10 and CPT Surgery coding. Must be proficient using electronic medical record systems (specifically Epic) and other web-based precertification/insurance systems. Liaison to the RWJUH OR and ambulatory surgical staff to ensure that all instruments, equipment, and appropriate staff/technicians are available. Coordinates surgical schedules for physicians and physician assistants to ensure appropriate use of block time and maximum productivity. Coordinates surgical scheduling team and communicates any issues to Program Administrator. Confirms surgical cases are booked appropriately and any required authorization and/or payment is correct and obtained beforehand. Ensures that all authorizations are documented in relevant systems and that all information entered complies with patients’ insurances. Assists with scheduling surgical cases, outpatient procedures, and pre-certification as needed. Develops processes and procedures for efficient workflow. Creates and updates surgical scheduling/payment forms and protocols. Maintains surgical procedure spreadsheet. Orients and trains new surgical scheduling staff. Provides feedback to Administrator for evaluations.
Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement This position requires a fully on-site work arrangement. FLSA Exempt Grade 22S Position Salary Annual Minimum Salary 60543.00 Annual Mid Range Salary 72444.00 Annual Maximum Salary 85865.00 Standard Hours 37.50 Union Description HPAE 5094 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Scheduling Coordinator for the department of Surgery, Division of Acute Care Surgery at the Robert Wood Johnson Medical School.
The main purpose of the Scheduling Coordinator position will be to coordinate all aspects of the Division of Acute Care Surgery, surgical scheduling, and financial matters including procedure scheduling, authorization, patient financial responsibility, cosmetic estimates, and monitoring insurance reimbursement for accuracy. The Scheduling Coordinator oversees surgical scheduling and ensures that all office visits, surgeries, and outpatient procedures are scheduled and authorized in an organized, efficient, and timely manner. This position requires interaction with patients, insurance companies, and other Rutgers/RWJ Barnabas departments, and competency in providing care to patients in all age categories.
Among the key duties of this position are the following: Performs all the following duties in a professional manner that reflects the nature of Rutgers Robert Wood Johnson Medical School. Must be proficient in ICD-10 and CPT Surgery coding. Must be proficient using electronic medical record systems (specifically Epic) and other web-based precertification/insurance systems. Liaison to the RWJUH OR and ambulatory surgical staff to ensure that all instruments, equipment, and appropriate staff/technicians are available. Coordinates surgical schedules for physicians and physician assistants to ensure appropriate use of block time and maximum productivity. Coordinates surgical scheduling team and communicates any issues to Program Administrator. Confirms surgical cases are booked appropriately and any required authorization and/or payment is correct and obtained beforehand. Ensures that all authorizations are documented in relevant systems and that all information entered complies with patients’ insurances. Assists with scheduling surgical cases, outpatient procedures, and pre-certification as needed. Develops processes and procedures for efficient workflow. Creates and updates surgical scheduling/payment forms and protocols. Maintains surgical procedure spreadsheet. Orients and trains new surgical scheduling staff. Provides feedback to Administrator for evaluations.
Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement This position requires a fully on-site work arrangement. FLSA Exempt Grade 22S Position Salary Annual Minimum Salary 60543.00 Annual Mid Range Salary 72444.00 Annual Maximum Salary 85865.00 Standard Hours 37.50 Union Description HPAE 5094 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP
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