Job Posting Title:

Scheduling Coordinator or Interpreter/Scheduling Coordinator, Disability and Access

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Hiring Department:

UHS and CMHC

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Disability and Access (D&A) ensures students with disabilities have equal access to their academic experiences at the University of Texas at Austin by determining eligibility and approving reasonable accommodations. We also engage in outreach across campus in order to make campus a more inclusive, accessible and welcoming environment for people with disabilities.

We are looking to fill this position with an Interpreter/Scheduling Coordinator (preferred) or a Scheduling Coordinator. Please apply if you meet either set of qualifications.

The University of Texas at Austin offers a competitive benefits package that includes but not limited to:

100% employer-paid basic medical coverage

Retirement contributions

Paid vacation and sick time

Paid holidays

Please visit UT Austin's Human Resources (HR) website at https://hr.utexas.edu/prospective/benefits to learn more about the total benefits offered.

Purpose

To provide administrative support in scheduling interpreters and live captioning requests for students, staff, faculty, and campus visitors.
 

Responsibilities

Provide administrative support in scheduling sign language interpreter and live captioning service requests for students, staff, faculty, and campus visitors daily. Review schedules of availability, contact providers, and complete any follow-up correspondence regarding logistical matters.

Assists the Director of Campus Communication and Access with various DHH-related tasks as assigned: responding to and coordinating requests, streamlining processes, developing material for tracking requests, and reviewing material created by the Director.

Function as a member of the D&A staff team and actively participate in activities within the D&A office, such as staff meetings and special projects.

Complete other administrative tasks as assigned.

Additional responsibilities for Interpreter/Scheduling Coordinator: Perform comprehensive interpreting (voice-to-sign or sign-to-voice) for Deaf/Hard-of-Hearing individuals in various settings across campus for up to 20 hours a week. This is including but not limited to: academic, employment, performance, healthcare, University events, and/or platform interpreting.

Required Qualifications

Interpreter/Scheduling Coordinator:

Minimum of BEI Advanced, NIC Advanced and/or RID NIC certification.

At least 5 years of academic interpreting experience in higher education settings.

Excellent PC skills, including MS Word, Excel, and Outlook.

Excellent organizational, interpersonal, written, ASL, and oral communication skills.

Ability to prioritize and apply independent judgment and decision-making skills as business needs shift day-to-day.

Highly developed sense of discretion in dealing with confidential information.

Ability to work in a busy and fast-paced environment while maintaining student and client confidentiality.

Professional appearance and demeanor.

History of regular and punctual attendance at the workplace.

Scheduling Coordinator:

High School Diploma.

At least one year of experience with calendar management and scheduling in a high volume, rapid paced office setting.

Excellent organizational, interpersonal, written, and oral communication skills.

Excellent PC skills, including MS Word, Excel, and Outlook.

Ability to prioritize and apply independent judgment and decision-making skills as business needs shift day-to-day.

Highly developed sense of discretion in dealing with confidential information.

Ability to work in a busy and fast-paced environment while maintaining student and client confidentiality.

Professional appearance and demeanor.

History of regular and punctual attendance at the workplace.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Interpreter/Scheduling Coordinator:

Bachelor’s degree.

BEI V, NAD V, BEI Advanced and/or NIC Master certification.

Experience working at the University of Texas.

Experience with scheduling interpreters.

Scheduling Coordinator:

Bachelor’s degree.

Knowledge of American Sign Language, interpreting, and/or Deaf culture.

Experience working in higher education.

Salary Range

Interpreter/Scheduling Coordinator
$61,000+ depending on qualifications

Scheduling Coordinator
$48,000+ depending on qualifications

Working Conditions

Typical office environment

Work Shift

Requires some evening and weekend hours.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: 

You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: 

As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one-page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.