Secretary 1 Office/On-site Recruitment # 250227-6976CL-001 Location Hartford, CT Date Opened 3/5/2025 12:00:00 AM Salary $50,475 - $66,229/year* *(New hires to state service start at the minimum) Job Type Open to the Public Close Date 3/14/2025 11:59:00 PM Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits) + + + + Introduction The Connecticut (https://portal.ct.gov/) State Department of Education (SDE) is now accepting applications for a Secretary 1 (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=6976CL&R1=undefined&R3=undefined) opportunity to work within the Office of Student Support and Organizational Effectiveness, Bureau of Child Nutrition Programs. What We Can Offer You: + Visit our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page! + Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers. + Professional growth and development opportunities. + A healthy work/life balance to all employees (https://www.jobapscloud.com/ct/sup/EVPPDF123020.pdf) . Position Details: + Full-time, 40 hours/week + Monday - Friday + 8:30AM - 5:00PM + Office/On-site The Role: You will provide support to the Bureau Chief and Bureau staff. You will support a variety of clerical duties including, but not limited to: + Managing incoming calls, voicemails, and emails + Sorting and distributing mail + Maintaining an inventory and ordering office supplies as needed + Scheduling meetings using Microsoft Outlook and Microsoft Teams + Reviewing documents for grammatical errors + Following up with staff to meet critical deadlines + Data entry and document management Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en\_US) for additional support throughout the recruitment process. BEFORE YOU APPLY: + Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. + Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. + Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. + Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. + Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. + Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. + Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: + Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). + Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! + Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. + The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. + Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics. QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Hayley Newhouse at hayley.newhouse@ct.gov. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for performing a full range of secretarial support functions. EXAMPLES OF DUTIES Performs a variety of secretarial duties as described in the following areas: + TYPING: + Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; + Proofreads for content; + Edits using knowledge of grammar, punctuation and spelling. + FILING: + Designs office filing systems; + Organizes and maintains files (including confidential files); + Maintains, updates and reviews reference materials and manuals. + CORRESPONDENCE: + Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature. + REPORT WRITING: + Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month). + INTERPERSONAL: + Greets and directs visitors; + Answers phones and takes messages; + Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit). + PROCESSING: + Scans correspondence; + Pulls and attaches related materials; + Reviews, routes and prioritizes mail. + SECRETARY: + Arranges and coordinates meetings (including space and equipment); + Writes minutes of meetings, lectures, conferences, etc. from rough draft; + Takes notes and/or meeting minutes; + Prepares expense accounts; + Makes travel arrangements. + OFFICE MANAGEMENT: + Maintains an inventory of supplies and equipment; + Orders supplies when necessary; + Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); + Maintains time and attendance records; Performs related duties as required KNOWLEDGE, SKILL AND ABILITY + Considerable knowledge of + office systems and procedures; + proper grammar, punctuation and spelling; + Knowledge of + business communications; + business math; + Skills + interpersonal skills; + oral and written communication skills; + Ability to + schedule and prioritize office workflow; + operate office equipment which includes computers, tablets, and other electronic equipment; + operate office suite software; + take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Two (2) years of experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year. PREFERRED QUALIFICATIONS + Experience managing appointments using Microsoft Outlook and Microsoft Teams calendars with internal and external stakeholders in an office setting + Experience proofreading documents for grammatical errors and using track changes and formatting in Microsoft Word + Experience entering and modifying records in a database + Experience preparing purchase requisitions, making travel arrangements, and processing employee reimbursements + Experience managing competing priorities while meeting deadlines Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online