Secretary 9 (Management Assistant) - Bureau of Development Print (https://www.governmentjobs.com/careers/michigan/jobs/newprint/4812261) Apply  Secretary 9 (Management Assistant) - Bureau of Development Salary $23.78 - $31.26 Hourly Location Lansing, MI Job Type Permanent Full Time Remote Employment Flexible/Hybrid Job Number 5901-25-BOD-4-SEC9-AP Department Transportation Opening Date 01/30/2025 Closing Date 2/20/2025 11:59 PM Eastern Bargaining Unit N/A + Description + Benefits + Questions Job Description Did you know that there is a Real Estate Services Section within the Michigan Department of Transportation (MDOT)? Are you looking to make a career change that will open the door to new opportunities? Do you like being part of a team setting? As the next real estate secretary, you’ll have the opportunity to showcase your skills with interdepartmental organization, time management and communication that is critical to the division’s function. This will directly contribute to enhancing Michigan’s transportation system operations and your team’s success. You'll also have the chance to work with a team that appreciates your dedication to the work you do. So, take the next step in your career and go the extra mile with MDOT. As the next real estate secretary, you will be responsible for: + Performing management assistant and advanced administrative assistant assignments for the Real Estate Services Section and the individual units of the section. + Serving as a member of the Development Services Division administrative support team and providing backup to all members of the team. + Providing education support for statewide Real Estate Services Section staff for real estate training and continuing education training for staff who hold a real estate and/or appraisal license. + Initiating SIGMA Financial documents related to Real Estate Services Section work and other miscellaneous activities/purchases, as well as performing the timekeeper functions for the section. Begin your journey with MDOT today! The "Salary" listed above is a range that reflects the minimum rate through the maximum rate of the Secretary 9 position. For additional information, please see the links below: + Secretary 9 Position Description (https://mcsc.state.mi.us/AgencyPDFs/SECRTRYAE41R2.pdf) + All about MDOT Based on operational needs and within established limits, remote work and alternate work schedule requests for this position may be considered. For information on benefits, visitwww.mi.gov/employeebenefitsorwww.mi.gov/orsstatedc. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award. Required Education and Experience Education Educational level typically acquired through completion of high school. Experience Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8. OR Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7. Additional Requirements and Information To be considered for this position you must: + Attach a narrative to your application describing in detail how you have implemented changes in your current or past position to increase efficiency and effectiveness. Include items such as resources required, applications/software, and general process for implementation. Innovation and the use of technology is critical to ensuring that work in the Real Estate Services Section is carried out in the most efficient manner. + Title this document “Innovation” and submit with your application. It should be no more than one page with typical font and format. Failure to submit may result in being screened out of the process. View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdf All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment. Criminal and driving records will also be checked if applicable. Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment. The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received. Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results. The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process including, but not limited to, responses to application questions and responses to interview questions or exercises. If you have questions related to this posting, please contact Ashley Parsons at parsonsa2@michigan.gov. Accommodations If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy. State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award. More details on benefits for our new hires are below: Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems. Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits. Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc. Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions. Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child. Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day. Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums. Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual. Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income. Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education. Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan. Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs. Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek. Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer. Updated: 2/28/24 01 Your eligibility for this position is based solely upon the information provided in your application, resume, transcripts, cover letter, and other attachments. Provide accurate dates of employment and extensive detail of your job duties in your application. Responses to the questions below must match what is on your application and are used for screening purposes. Have you read and understand the process for submission and use of your application materials? + Yes + No 02 SECRTRY- Do you possess at least an educational level typically acquired through the completion of high school? + Yes + No 03 SECRTRYA – Do you possess at least four years of office experience involving administrative support practices? + Yes + No 04 Are you a current State of Michigan employee? State employees work for one of the departments that make up the government of the State of Michigan (e.g., Michigan Department of Corrections (MDOC), Michigan Department of Transportation (MDOT), etc.). + Yes + No 05 Are you a current or former Michigan Department of Transportation (MDOT) employee? + Yes + No 06 How many years of experience do you have providing administrative support? If you have this experience, please ensure it is documented in the work experience and/or skills section of your application and/or resume, otherwise you may be screened out of this hiring process. + 5 or more years + 3-5 years + 1-3 years + Less than 1 year + No experience 07 Specific details about your experience providing administrative support must be provided to justify answering yes in the previous question. Identify the sections of your NEOGOV application that contain these required details. Check all that apply. + Work Experience + Office Skills + Other Skills + Additional Information + Resume + Cover Letter + None of the above 08 How many years of experience do you have organizing and/or arranging large meetings/conferences? If you have this experience, please ensure it is documented in the work experience and/or skills section of your application and/or resume, otherwise you may be screened out of this hiring process. + 5 or more years + 3-5 years + 1-3 years + Less than 1 year + No experience 09 Specific details about your experience organizing and/or arranging large meetings/conferences must be provided to justify answering yes in the previous question. Identify the sections of your NEOGOV application that contain these required details. Check all that apply. + Work Experience + Office Skills + Other Skills + Additional Information + Resume + Cover Letter + None of the above 10 How many years of job experience do you have in a confidential position? If you have this experience, please ensure it is documented in the work experience and/or skills section of your application and/or resume, otherwise you may be screened out of this hiring process. + 5 or more years + 3-5 years + 1-3 years + Less than 1 year + No experience 11 Specific details about your experience in a confidential position must be provided to justify answering yes in the previous question. Identify the sections of your NEOGOV application that contain these required details. Check all that apply. + Work Experience + Office Skills + Other Skills + Additional Information + Resume + Cover Letter + None of the above 12 How many years of experience do you have processing bill/invoice payments? If you have this experience, please ensure it is documented in the work experience and/or skills section of your application and/or resume, otherwise you may be screened out of this hiring process. + 5 or more years + 3-5 years + 1-3 years + Less than 1 year + No experience 13 Specific details about your experience processing bill/invoice payments must be provided to justify answering yes in the previous question. Identify the sections of your NEOGOV application that contain these required details. Check all that apply. + Work Experience + Office Skills + Other Skills + Additional Information + Resume + Cover Letter + None of the above 14 Select the computer applications you have experience using: (Check all that apply): If you have this experience, please ensure it is documented in the work experience and/or skills section of your application and/or resume, otherwise you may be screened out of this hiring process. + Microsoft Word + Microsoft Excel + Microsoft PowerPoint + Microsoft Outlook + Microsoft OneNote + Microsoft Teams + SIGMA/TELL/Timekeeping + Adobe/Kofax + None of the above 15 Specific details about your computer application experience must be provided to justify answering yes in the previous question. Identify the sections of your NEOGOV application that contain these required details. Check all that apply. + Work Experience + Office Skills + Other Skills + Additional Information + Resume + Cover Letter + None of the above 16 How many years of experience do you have writing, proofreading, and editing documents? If you have this experience, please ensure it is documented in the work experience and/or skills section of your application and/or resume, otherwise you may be screened out of this hiring process. + 5 or more years + 3-5 years + 1-3 years + Less than 1 year + No experience 17 Specific details about your experience with writing, proofreading, and editing documents must be provided to justify answering yes in the previous question. Identify the sections of your NEOGOV application that contain these required details. Check all that apply. + Work Experience + Office Skills + Other Skills + Additional Information + Resume + Cover Letter + None of the above 18 How many years of experience do you have tracking tasks to ensure deadlines are met? If you have this experience, please ensure it is documented in the work experience and/or skills section of your application and/or resume, otherwise you may be screened out of this hiring process. + 5 or more years + 3-5 years + 1-3 years + Less than 1 year + No experience 19 Specific details about your experience with tracking tasks to ensure deadlines are met must be provided to justify answering yes in the previous question. Identify the sections of your NEOGOV application that contain these required details. Check all that apply. + Work Experience + Office Skills + Other Skills + Additional Information + Resume + Cover Letter + None of the above 20 Are you comfortable working as part of a team or independently? + Team + Independently + Team and Independently 21 Please explain your answer regarding working as part of a team or independently. 22 Did you attach the written assignment that can be found under the additional requirements section of the job posting to your application? Failure to attach this document may result in your application being screened out of this process. + Yes + No 23 Did you ensure all your answers to the above questions are documented in the work experience and/or skills section of your application and/or resume, otherwise you may be screened out of this hiring process. + Yes + No 24 In accordance with federal law, all new employees must provide proof of eligibility to work in the United States within three business days of beginning employment. Can you, after employment, submit proof of your legal right to work in the United States? + Yes + No 25 MDOT - Where did you hear about this job? (Check all that apply) + State of Michigan Website/NEOGOV or Governmentjobs.com + LinkedIn + College/University Career Services Office or website + Twitter + Facebook + Indeed + Career Search Engine (i.e. Monster, Careerbuilder) + Michigan Works! Agency + Career Fair + GovDelivery + Billboard + Employee Referral + Veterans Organization + Government Jobs + Diversity Jobs + recruitics + ZipRecruiter + Other 26 MDOT - Have you participated in any of the following MDOT Workforce Programs? + MDOT Youth Development and Mentoring Program + MDOT TRAC Program + MDOT Internship (Co-Op) Program + Transportation Diversity Recruitment Program (TDRP) Internship + MI Construction Career Days + National Summer Transportation Institute (NSTI) + Other + N/A + MDOT Capstone Internship Required Question Employer State of Michigan Department Transportation Address 425 West Ottawa Street Lansing, Michigan, 48909 Apply Please verify your email addressVerify Email