Secretary Print (https://www.governmentjobs.com/careers/bocaratonfl/jobs/newprint/4776402) Apply  Secretary Salary $24.32 - $31.57 Hourly Location Boca Raton, FL Job Type Full-Time Job Number 04067 Department Recreation Services - BPD Division Community Center 64/31221 Opening Date 01/02/2025 Closing Date 1/7/2025 11:59 PM Eastern FLSA Non-Exempt Bargaining Unit N + Description + Benefits + Questions . Job Description Be part of the team that helps make the City of Boca Raton one of the best places to live, work and play! We provide world class services, parks, beaches, and public safety. This can only happen when the best, brightest, and most committed individuals come to work for our City. We encourage like-minded individuals to apply and be part of our team! Come join us #WorkforBoca Location Boca Raton Community Center Schedule Tuesday-Saturday 7:45-4:45 GENERAL DEFINITION OF WORK: Performs difficult clerical work undertaking a variety of assignments in a municipal office; does related work as required. Work is performed under regular supervision. Supervision may be exercised over subordinate personnel. Essential Functions + Types letters, invoices requisitions, reports, statistical documents, vouchers, etc. from rough draft, copy, or verbal instruction. + Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards. + Serves as receptionist; provides requested information; takes and relay messages. + Opens, sorts, and distributes mail. + Handles billings and keeps various accounts. + Collects and prepares data for records and reports. + Operates word processing and other office automation equipment. + Prepares deposits. RELATED TASKS: + Composes routine correspondence independently or from supervisor's notes; + Maintain various records and files including confidential files. + Prepares requisitions, types purchase orders, maintains files; orders supplies and equipment. + Maintains appointment calendar; sets up appointments for supervisor and other personnel. + Makes arithmetical calculations, posts and makes entries in account books and other records; collects money for various items. + Performs related tasks as required. Knowledge, Skills and Abilities Knowledge of: + standard office practices, procedures, equipment, and clerical techniques. + business English, spelling, and arithmetic. Skilled in: + the use of a variety of standard and automated office equipment. + word processing programs. Ability to: + type accurately at a rate of 35 WPM. + make arithmetical calculations. + establish and maintain effective working relationships with associates and the general public. + follow oral and written instructions. Minimum and Preferred Qualifications EDUCATION AND EXPERIENCE: + Any combination of education and experience equivalent to graduation from high school, including or supplemented by courses in typing and three (3) years of experience in clerical and typing work. SPECIAL REQUIREMENTS: + Possession of valid State of Florida Class "E" driver's license with no more than six (6) points in a three (3) year period. POST-OFFER BACKGROUND REQUIREMENTS: The background check process for this position may include: + Criminal Background Check + Employment Verification + Reference Checks + Motor Vehicles Report (MVR) Check Job description specifications are intended to present an illustrative description of the range of duties , the scope of responsibility and the required level of knowledge, skills and abilities necessary to describe the primary functions of the job. Specifications are not intended to reflect all duties performed by the employees in each position assigned to the class. Individuals may perform other duties as needed, including work in other functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload as required by business necessity. The City of Boca Raton is an Equal Opportunity (https://www.myboca.us/1226/Equal-Employment-Opportunity) , Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws. BENEFITS SUMMARY Full-Time Non-Bargaining Employees ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service, and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours. Year of ServiceAccrual 0 to 5 full years8 hours per month 5 to 10 full years10 hours per month 10 to 15 full years12 hours per month 15 full years and over14 hours per month CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year. SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows: Years of servicePercentage Less than 2 full years0% 2 to 5 full years10% 5 to 10 full years20% 10 full years or more30% Retirement (normal, early or disability)50% HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan. CONTINUOUS SERVICE BENEFIT: As of December 1 each year - Paid during the month of December. Year of ServiceBenefit 5 to 10 full years$600 annually 10 to 15 full years$800 annually 15 full years and over$1,100 annually RETIREMENT PLANS: The two pension/retirement options are listed below: + An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period. + An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution. + The two (2) options will be fully explained prior to an irrevocable selection. Optional: 457 Deferred Compensation Savings Plan is available. HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays. FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds. MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year. EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.