Hour: 7am-3:30pm

Sentara Northern Virginia Medical Center is a 183-bed not-for-profit hospital located in Woodbridge, Va. We combine the resources of a major health system with the compassionate, personalized care of a community hospital.

We offer quiet, private rooms and high quality care focused on safety and patient satisfaction.  Our clinical services include advanced imaging, cancer services, cardiovascular care, emergency care, lab services, orthopedics, weight loss services and more, all powered through Sentara eCare®, a comprehensive electronic medical record system. 

Sentara Healthcare offers outstanding benefits.

Tuition assistance and Student Loan Repayment Benefit Health, Dental, Vision and Medical insuranceGenerous Paid Annual Leave, Parental and Caregiver LeaveRetirement with matchAdoption, Infertility, and Surrogacy ReimbursementCareer and personal development opportunitiesReward programs for health and wellness

This job description captures the highlights of the role and is not intended to be an exhaustive list of the duties that an Executive Assistant II will perform.

 

This role will answer the telephone and assist callers or those making varied inquiries by email or mail with any requests for information, directing more complex matters to colleagues as necessary.

Initiate contact internally and externally to convey requests, provide instructions, or obtain information on behalf of a senior colleague.

Respond to routine requests using form letters or emails; respond to more unusual requests by editing templates to create customized responses.

Prepare routine letters, memoranda, reports, and similar documents following detailed instruction.

This is likely to involve using the full range of functions within standard office software. 

Produce, update, and provide best practice support on Microsoft documents, databases, and other departmental systems.

Tasks may include purchasing materials, entering budgetary information, and recording time and expenses.

Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following detailed instructions to facilitate business meetings.

Receive and screen visitors, answering routine questions, providing information, or directing requests elsewhere.

Support others by carrying out simple procurement tasks. Involves following established procedures.

Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

May include other job duties as assigned.