Job Title: Secretary
Job Description

The Secretary will work in the Modern Language Studies office, providing essential clerical support and ensuring the smooth operation of departmental activities.

ResponsibilitiesScreen visitors, arrange meetings, and schedule appointments for the chairperson, if necessary.Maintain a filing system for all departmental correspondence, business, current course syllabi, student information, blank forms, and substitution forms.Collect items, make copies, and distribute agendas with supporting documents prior to department meetings; prepare department minutes from notes taken.Gather information and submit to the chairperson for signature reports in typed form for faculty overload, independent study, and individualized instruction.Gather information from campus offices and vendors regarding prices, designs, etc., for supplies and equipment being considered for purchase before typing requisitions.Record faculty absences and forward duly approved forms to the dean's office; assist in locating available faculty for class coverage in cases of unexpected absences due to illness, and report class cancellations to the Dean's Office, if necessary.Manage all Drop/Add procedures, adjusting student class levels as needed during the first two weeks after classes start.Initiate and type book orders for the Bookstore for all courses taught each semester, contact publishers or their representatives for desk copies and preview books for possible course selection.Arrange for building maintenance work as required, maintain physical inventory files, and obtain or surplus equipment as necessary.Order and maintain supplies from the Storeroom and computer supplies for offices, faculty, and student assistants.Maintain a historical file of all courses taught by course, semester, and faculty member.Design brochures and specialty flyers to advertise upcoming conferences and courses.Supervise student workers.Essential SkillsProficiency in Microsoft OfficeClerical support experienceCustomer service experienceAbility to work with confidential informationStrong multitasking skillsAbility to meet deadlinesExperience with culturally diverse populationsAdditional Skills & QualificationsExperience within the higher education industryAbility to gain referrals and references for other opportunitiesWork Environment

The work environment is a university campus with multiple buildings. The work schedule is Monday to Friday, 8:00 am to 4:30 pm, with a 1-hour lunch break. The dress code is business casual, and jeans are acceptable.

Pay and Benefits

The pay range for this position is $15.00 - $15.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kutztown,PA.

Application Deadline

This position is anticipated to close on Feb 28, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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