Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.
SUMMARY:
Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA).
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards. Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics.
• Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages.
• Monitors leadership schedules/calendars and makes arrangements for conferences and meetings and assembles established background materials as directed.
• Reviews and proofs correspondence/documents for grammar and spelling.
• Orders supplies and reviews/inputs travel authorizations/vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system.
• Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS).
• Creates, routes, tracks and follows-up on routine message traffic.
• Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave
• Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions.
• Provides clearance verification and processes visitor authorization request access utilizing the Defense Information System for Security (DISS).
• Updates and maintains student information in CeTARS.
• Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint and Outlook as well Teams.
• Collects information and responds to routine inquiries and/or prepare periodic reports.
• Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals.
• Traditional administrative/clerical support roles.
• Some work is completed without established procedures.
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Other duties as assigned.
REQUIREMENTS/QUALIFICATIONS:
Education and Experience:
• High school diploma/GED or equivalent.
• Military administrative experience.
• Four (4) years of secretarial experience.
• Verifiable experience in Microsoft Word, Excel, PowerPoint and Outlook.
• Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors.
• Ability to type 60 words per minute.
• Must be able to effectively communicate orally and in writing.
• Experience to edit and reformat written or electronic drafts.
• Experience with office terminology and practices.
Skills, Knowledge and Abilities:
• Ability to work in a support role supporting senior management and team.
• Ability to develop effective working relationships across all organizational lines.
• Ability to handle information of a highly sensitive and confidential nature.
• Ability to prioritize and organize own work to meet agreed upon deadlines.
• Ability to work with others as part of a team.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT:
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is typically performed in a controlled office environment. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time.
The noise level in the work environment is usually moderate.
SUPERVISORY RESPONSIBILITIES:
None
ADDITIONAL QUALIFYING FACTORS:
As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results.
The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business.
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