CGI Federal is seeking an Administrative Specialist to support divisions at DOJ. This position is located in Washington, DC.
Your future duties and responsibilities:
• Read, research, and routs correspondence; draft letters and documents; collect and analyze information; initiates telecommunications.
• Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Screen calls and voicemails.
• Liaison with various administrative areas, such as human resources, budget, finance, facilities, records management, etc.
• Compose correspondence and emails for routine correspondence.
• Develop and maintain and online filing system, in accordance with the CIV file plan and coordinates archival schedule. Controls the chronological filing system.
• Participate in the onboarding and exiting of Division’s staff, interns and contractors.
• Update and manage various email distributions and division listings.
• Use E2 administers travel including air, hotel, and car rental reservations, travel authorizations, and expense reports. Compares expenditures and statements, and tracks through reimbursement.
• Manage the local travel expenses, reporting, and records through reimbursement.
• Assemble all background information for reports, meetings, and conferences.
• Review all incoming documents and outgoing memoranda for proper form, accuracy, and compliance with special instructions.
• Perform special assignments and projects, making recommendations and resolving complex issues.
• Follow up with other staff on outstanding requests, products, etc., to include the Administration Division’s Request email box.
• Utilize office automation software to develop applications to use databases and spreadsheet; generate statistical reports and other information from office files and related sources and create presentations in PowerPoint based on information and data supplied.
Required qualifications to be successful in this role:
Experience with SharePoint
Proficient with Microsoft Office Suite products- word, excel, powerpoint, Outlook
Bachelors degree
Relevant work experience
Administrative, Finance, Analytical background
Critical thinking
Organized
Prioritization
***Must be able to successfully obtain a DOJ Public Trust
Hourly Rate: $25.24/hour
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.
CGI Federals benefits are offered to eligible professionals on their first day of employment to include:
Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category.
401(k) Plan and Profit Participation for eligible professionals
Additional benefits determined by your Service Contract Act:
Paid Time Off (PTO)
Paid Federal Holidays
Health & Welfare Benefits
Due to the nature of this government contract, US Citizenship is required.
#CGIFederalJob
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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
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