Recruitment/Posting Title Secretary III Job Category Staff & Executive - Administrative & Support Department UBHC-Acute Treatment-NWK Overview Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year. Posting Summary Rutgers, The State University of New Jersey is seeking a Secretary III for the Essex Children’s Mobile Response Department within Rutgers University Behavioral Health Care.

The primary purpose of the Secretary III is to provide secretarial general office services for UBHC Unit.

Among the key duties of this position are the following:

Completes a variety of internal paperwork for the department, including travel and mileage reimbursement forms, general stores requests, check requests, and clinical data/reports. Assists in the maintenance of appropriate log sheets, databases, and records needed for the efficient operation of Unit. Handles internal and external mail for Unit. Assists the supervisor with the registration process for all new and returning clients. Assists the supervisor in the submission of billing for the services of the CMRSS program. Assists the supervisor in the review of clinical records being submitted to the UBHC Clinical Records Department. Keeps accurate minutes for all staff meetings and group supervisions and stores a typewritten copy of the minutes on CMRSS’s and the Acute Management Supervisor’s share drives. Handles Unit’s telephone calls in a professional, thorough and helpful manner. Maintains accurate filing system to meet the needs of the Unit. Serves as liaison between Unit, internal, and external agencies. Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. FLSA Nonexempt Grade 170 Position Salary Annual Minimum Salary 41659.80 Annual Mid Range Salary 42569.80 Annual Maximum Salary 43843.80 Standard Hours 35.00 Union Description Teamsters 97 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.



Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS