Summary You will serve as a SECRETARY (OA) in the Naval School of Music in Virginia Beach, VA. of SCHOOL OF MUSIC. Responsibilities You will locate and selects the appropriate guidelines, references, and procedures for application to specific cases; and anticipates need for information, gathers, prioritizes and summarizes information when, responding to inquiries. You will be responsible for coordinating the work of the office with the work of other offices, and requirement to recognize the need for such coordination in various circumstances. You will Independently execute familiar assignments in accordance with directives, policies, and standard operating procedures for creating documents, entering or retrieving data, and established use of software packages. You will oversee delivery and routing of mail to students and staff; and ensures compliance with procedural and postal service requirements. You will have knowledge of correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondence and reports. You will knowledge of programs as they relate to administrative and clerical support function (e.g. Microsoft Excel, Word, PowerPoint and outlook, and records management systems). You will knowledge to obtain and monitor a full range of office support services such as printing, maintenance, and supply services. You will have knowledge requiring coordinating internal departmental work with external work. You will have the ability to be fully responsible for coordinating the work of the office with the work of other offices. You will have knowledge of the DOD and DON Government Purchase Card Program. You will have working level knowledge of policy and procedures for delivery orders and small purchases. You will have knowledge of performing clerical and administrative support functions for travel management in JTR. Requirements Conditions of Employment Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following:1) Preparing a wide variety of personal and executive correspondence, reports, and other documents. 2) Monitoring Monitors official visitors, receives telephone calls, and greets visitors for the Commanding Officer and organization.3) Developing establishes, updated, and maintains office procedures and records or files various types of correspondence to ensure effective and efficient operation of the Executive Office. 4) Maintaining Commanding Officers calendar, coordinates meeting arrangements, and schedules meetings and symposiums including those involving external staff personnel. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education Additional Information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. During the application process you will have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation. ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position. Certain incentives (such as Recruitment, Relocation or Student Loan Repayment) may or may not be authorized to eligible selectees. A relocation incentive is generally a single payment intended to offset some of the relocation costs experienced by the selectee. A relocation incentive may be authorized.