Department​
 BSD OBG - Department of Obstetrics and Gynecology

About the Department

​

The Department of Obstetrics and Gynecology has 98 clinical providers: 42 faculty members, ten clinical fellows, 28 residents, ten physician assistants, six midwives, and two advanced practice nurses providing care at the main hospital in Hyde Park and seven offsite locations. We have more than 45,000 outpatient visits, 20,000 ultrasound encounters, 2,500 deliveries, and perform over 2,500 gynecologic surgeries per year. Our physicians see patients at several offsite locations that are managed by the Department and operate at a number of hospitals, including Powers Health in Northwest Indiana and Northwest Community Hospital in Arlington Heights.

The Department of Obstetrics and Gynecology is organized into eight clinical sections: Uro-gynecology, Gynecologic Oncology, REI, Family Planning, Maternal Fetal Medicine, General Obstetrics and Gynecology, Ultrasound, Genetics and Fetal Neonatal Center, and Minimally Invasive Surgery. Each is led by a section chief who is responsible for carrying out the strategy set for the section . The Department is ranked on the US News and World Report 'best' list.

Teaching and research are high priorities for the Department. The residency and fellowship programs are highly ranked and have a history of training leaders in healthcare. The Department also has a significant research enterprise, engaging in population health studies, as well as research conducted in wet laboratories on tumor biology and the mechanisms of hypertensive diseases in pregnancy.
Additionally, the Section of Family Planning has established a unique research center, Cl3, which focuses on reproductive policy and innovations in sexual and reproductive health.
Job Information​
 

Job Summary:

This position will provide clerical support to departmental faculty mainly and various departmental programs. 

Responsibilities:

Provide primary Outlook calendar management, phone coverage and receptionist duties for various OBGYN faculty members.Meet with faculty on a weekly basis to provide updates on existing action items and to determine what additional support is needed.Submit Qgenda requests for faculty.Primary responsibilities for answering the phone line for the Section of Gynecologic Oncology; includes occasional coverage of the phone line for the department chair.Respond to phone calls and emails in a timely and accurate manner.Assist faculty with scanning and documentation of procedures and patient encounters to ensure accurate record keeping and billing.Collect off-site operative and pathology reports and submit to the coding team for billing.Assist with coordination of faculty needs for off-site locations.Maintain lists and calendar reminders for off-site activities.Coordinate car service for travel to and from off-site locations on an as-needed basis.Transcribe clinical correspondence, business letters and compose correspondence as needed; includes processing of letters in Epic.Ensure that licensure and DEA renewal forms are processed in a timely fashion; appropriately handle Medical Staff credentialing applications at UCM and other area hospitals for all section faculty.Maintain professional society memberships and journal subscriptions.Perform record keeping and file maintenance tasks such as gathering, printing, sorting, and filing materials and data, both paper and digital.Clerical oversight of various department programs and meetings such as the Gynecologic Oncology weekly Tumor Board.Cascade peer support.Women-to-Women Program.Perform clerical support such as making copies, scanning, sending faxes, taking meeting notes, maintenance of files office forms, correspondence and packages; deliver material throughout the campus and building.Coordinate travel for faculty.Process reimbursements and mileage for section faculty.Maintain confidentiality and discretion at a high level at all times.Other duties as assigned.

Competencies:

Communicate effectively in English, both orally and in writing required.Work effectively with supervision and as a part of a team required.Identify priorities; recognize and resolve or refer problems required.Organization.Initiative.Collaboration.Attention to detail.Effective time management.
Additional Requirements​​
 

Education, Experience, or Certifications:

Education:

High school diploma or GED required.Bachelor's degree preferred.  

Experience:

Three or more years of administrative experience in healthcare, hospital, or clinical setting preferred.

Technical Knowledge or Skills:

Proficiency in Microsoft Office, including Outlook, Excel, Word and PowerPoint as well as Zoom and/or Microsoft Teams required.Knowledge of Epic and Reference Manager.Basic computer proficiency required.Scheduling software proficiency preferred.

Pay Range:

$24.80 - $33.08 per hour

Required Documents:

Resume/CVCover Letter

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Benefit Eligibility​
 Yes

Requires Compliance with University Covid-19 Vaccination Requirement
 

No
Pay Frequency​
 Hourly
Pay Range
 Please refer to Additional Requirements to see the pay ranges
Scheduled Weekly Hours​
 40
Union​
 024- Local 743, I.B.T. Clerical
Job is Exempt
 No
Drug Test Required
 Yes
Motor Vehicle Record Inquiry Required
 No
Health Screen RequiredYes
Posting Date​
 2024-11-06
Remove from Posting On or Before​
 2025-05-06
Posting Statement:​​
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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