Under the direction of the Site PSM, Government Client Leadership or designate, lead a team involved in all phases of passport processing, customer service and PRISM functions. Includes planning, directing and coordination of the daily activities of mail open, cashier, image capture, image review, data entry, bookprint, quality control, customer service functions such as searches, re-writes, re-issues, re-mails and all PRISM functions. Assure sufficient inventory of passports and other supplies are on hand to meet current and anticipated demand.
This position is located in Philadelphia, PA.
The Section Leader leads and manages a team of Support Associates. Responsibilities include setting work priorities and ensuring a smooth transition of work between the various teams. If requested by Government management, ensure that a sufficient inventory of Passports and other supplies are on hand to meet current and anticipated demand. The Section Leader serves as a Subject Matter Expert (SME) in critical roles and frequently liaises with onsite Government Management. Critical roles such as, Passport services’ processing work functions (mail open, cashier, image capture, image review, data entry, book print/card print, quality control and PRISM), customer service, fraud, cashier, passport product control, and supervise at any level within the Agency/Center. Anticipated tasks include, but are not limited to, the following:
• Plan, direct, and coordinate the daily activities of mail open, cashier, image capture, image review, data entry, book print/card print, quality control and PRISM. Plan and follow established procedures and methods to meet changing processing requirements
• Provide regular operational feedback, management meetings, status updates, attendance reporting, training records, and other production activity reporting
• Perform workload management in all Passport task areas to include, Mail Open, LB/Scanning, Image Review, Book Print, Quality Control, Mail Out, PRISM or Customer Service
• Notify the Passport Support Manager of any problems or issues with staff adherence to procedures, any internal controls violations
• Monitor workload and make recommendations to the Government on how to divide work among support staff
• Monitor contractor personnel performance and ensure that work is performed in accordance with performance standards, established procedures, and internal controls
• Assist with prioritizing will calls, expedites, and routine work
• Assist in training contract personnel in their duties and tasks, helping to constantly improve the training process/procedure
• Make recommendations to the Government to improve processes and assist with problem solving and continuous improvement
• Maintain flexibility to meet organizational production and service goals, as required by the workload, and per the direction of the Government
• Maintain control and oversight of blank Passport books/cards and other accountable items
• In the event that the Passport Support Manager is absent for any reason, for a period no longer than two weeks, a Section Leader may serve as Acting Passport Support Manager.
Required qualifications to be successful in this role:
• Good oral and written communication skills
• Ability to prioritize workload for small teams and possess good organizational skills
• Ability to effectively and politely interface with the public and provide excellent customer service
• Ability to analyze, interpret, and apply regulatory material and internal controls
• Bachelor’s Degree (or) 4 years of experience as a Support Associate Level II or III (or) 4 years of experience in managing teams, and;
• Six (6) years of general office experience, including;
• Two (2) years of supervisory experience, including;
• Four (4) years of experience utilizing a variety of office software, specifically: MS Word, MS Power Point, MS Excel, and MS Outlook, and;
• Demonstrated customer service experience, and;
• Demonstrated ability to lead, manage, assign, delegate, prioritize, and organize workflow duties of a team.
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and license and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $55,600.00 - $118,700.00.
At CGI we call our professionals “members” to reinforce that all who join our team are, as owners,
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CGI’s benefits include:
• Competitive compensation
• Comprehensive insurance options
• Matching contributions through the 401(k) plan and the share purchase plan
• Paid time off for vacation, holidays, and sick time
• Paid maternity and parental leave
• Learning opportunities and tuition assistance
• Member assistance and wellness programs
Due to the nature of this government contract, US Citizenship is required.
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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
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