Req #: 242568 Department: APPLIED PHYSICS LABORATORY Appointing Department Web Address: https://seeyourselfapl.uw.edu/ Posting Date: 01/21/2025 Closing Info: Open Until Filled Salary: $6,500- $8,696 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119\_a11y.pdf) As a UW employee, you have a unique opportunity to change lives on our campuses, in our state, and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to building stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities, and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. **The Security Department:** The Security Specialist supports classified research conducted at the Applied Physics Laboratory at the University of Washington. The position assists the Security Manager (SM) in aspects of security administration as directed by the Facility Security Officer (FSO). Policies governing security administration are issued by several entities (e.g., Department of Defense, branches of the armed forces, and sponsored research program managers for specific research projects) which results in a deeply intertwined policy matrix. The Department of Defense has granted access to classified information to the University. The majority of the classified research conducted at UW occurs at APL, but classified research does occur elsewhere at UW. Breaches in security protocol range from an unintended “spill” of classified information that is quickly mitigated to the intentional theft of national defense information that benefits a foreign nation and/or threatens the lives of active service military personnel. Breaches raise concerns in the eyes of the Department of Defense and the agencies that monitor and inspect University security practices, and in the most extreme cases could result in the University as a whole being disbarred from conducting classified research. See Yourself at APL (https://seeyourselfapl.uw.edu/) as a member of the Security Department! We are seeking a full-time Security Specialist to join the team. This position has a salary range of $78,000 to $104,352 per year ($6,500 - $8,696 monthly), along with great employment benefits and competitive total compensation incentives. **The Position:** This position requires a diligent and self-motivated security professional with document control management experience. The person hired will manage document controls using Security Information Management System (SIMS) software. This position tracks records and information assets throughout the records’ lifecycle (from receipt to disposition), and will function as a classified contract manager, responsible for completing security specification documents and ensuring proper disposition of records associated with contract closeout. In addition, this position will process, review, and maintain all personnel security clearances and maintain all security documentation, files, clearances, and the DEFENSE INFORMATION SECURITY SYSTEM (DISS) in accordance with government requirements. The position requires a working knowledge of COMSEC management, and the incumbent selected must be familiar with COMSEC and Key Management procedures. **Security Specialist Responsibilities:** As a Security Specialist in the Security Department, your responsibilities will include: **Industrial Security Program Administration:** Responsible for reviewing, assessing, and implementing physical security, personnel security, and operational security plans, policies, and procedures. Conducts physical security self-assessments and prepares and executes corrective action plans as required. Develops and presents annual security awareness training. Develops reports, conducts inquiries, and investigates security incidents. Oversees office administrative and security records and files. Responsible for conducting annual self-assessments. **Physical Security:** Manages Lab-wide door/entrance access control functions. Responsible for day-to-day security requirements. Oversee APL staff badging for employees. Responsible for internal security functions including storage container management, and develops, maintains, and trains facility personnel in opening and closing procedures. Manage physical security documentation such as fixed facility checklists and SF701 and 702s. Conducts entry and exit inspections. Coordinating the use of physical facilities including conference room scheduling. **Personnel Security Clearance Administration:** Responsible for managing personnel security for the facility; assists in organizing, processing, and reviewing personnel access requests and related security documents. Conducts annual personnel security reviews. **Document Control:** As the Document Control Custodian, this position is responsible for the Document Control Manager for control and accountability of classified information and maintaining the document control database. Responsible for maintaining and conducting inventories and audits of classified holdings. Responsible for preparing documents for external distribution and processing, including preparing appropriate transmittal receipts and appropriate document packaging. **Alternate COMSEC Manager:** Must complete required training within six months of hire—responsible for assisting in maintaining COMSEC accounting and related records as outlined in NSA/CSSPM 3-16, NAG-14C, NAG-18A, and NSTISSI 4000 series instructions, or other applicable regulations. **Intelligence Analyst:** Conduct open-source research to aid the security team in developing risk assessment analysis. Review surveillance footage and query access systems for abdominal activities. **General Requirements:** Bachelor’s degree in Organizational Security and Management, Criminal Justice, Security Management, Management of Information Systems, Information Management, Library and Information Science, or other relevant subject AND 3 years’ experience in a DoD security environment. • Must be a US Citizen. DoD SECRET security clearance is required at the time of hire. Must also meet eligibility requirements and will be required to successfully complete an additional US Government security investigation for access to higher levels of classified information. • The incumbent must be able to identify and interpret applicable policy and apply it to specific situations. • Familiar with general DoD traditional/physical security requirements. • Familiar with security databases such as JPAS, NISS, DISS, eQIP, and SWFT. Must be able to complete DISS Training within 30 days of hire. • Intermediate to advanced skills with Microsoft Office Suite that includes opening and revising files (email messages, documents, spreadsheets, and presentations); creating and revising spreadsheet formulas; and, accessing and maintaining databases (database concepts and structures, data validation and indexing techniques, basic searches/queries, creating and using forms and reports, creating macros). • The successful candidate will provide daily in-person security support in a highly visible, fast-paced research facility, and must demonstrate a strong customer service orientation. The successful candidate must be able to implement challenging security requirements in a diverse academic and government research environment in Seattle, WA. • Detail-oriented and organized. • Proactive, independent worker. • Must be able to move or lift 25 pounds. _Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration._ **The person hired into this position must be a U.S. citizen and successfully obtain and continue to maintain a Department of Defense (DOD) Personnel Security Clearance. The process for obtaining a DOD Security Clearance can be viewed using the following links:** **Processing Applicants (dcsa.mil)** **or General Investigations and Clearance Processes (dcsa.mil) (https://www.dcsa.mil/mc/pv/mbi/gicp/)** **While not required, you’ll stand out if you have:** • Top Secret /SSBI Clearance • Working knowledge of document control software, such as iSMS or SIMS • Proficient in working with SQL databases • Familiar with NSA COMSEC Policies and security requirements • Working knowledge of Security manuals, directives, and Executive Orders (NISPOM, ICD Series, etc.) **About APL:** The Applied Physics Laboratory is a research unit at the University of Washington. Our research expertise is in ocean physics and engineering, ocean and medical acoustics and imaging, polar science, environmental remote sensing, and signal processing. We conduct research and development that is sponsored by a variety of federal and state agencies and take great pride in our long-standing status as a US Navy-designated University Affiliated Research Center (UARC). Our work takes place not only on the University of Washington campus and medical centers, but in field locations around the world – at sea, in the air, and on polar ice caps. We apply rigorous scientific inquiry and engineering excellence in pursuit of solutions to important problems for the good of our region, nation, and world. **DEI:** Diversity is a core value at the University of Washington and the Applied Physics Laboratory shares this commitment. We are focused on building and sustaining an inclusive and equitable research environment for all students, staff, and collaborators. We believe every member of our team enriches our community by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and discover, design, and deliver solutions. **Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.