Job Posting Title:

Senior Academic Coordinator

----

Hiring Department:

Department of Classics

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

Apr 01, 2025

----

Position Duration:

Expected to Continue

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes

What benefits do I receive with UT?  The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.  

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:

https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/.

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund.

Purpose

This role will coordinate and administer the graduate program and perform course scheduling duties for the Department of Classics. This position is responsible for coordinating all phases of the graduate program, course scheduling, and related administrative duties.

ResponsibilitiesAssist the Graduate Advisor in advising students for registration.Assist with assigning TA and AI assignments, making recommendations to Graduate Advisor.Collaborate with faculty and chair to submit documents for course approval.Coordinate graduate admission process.Devise a schedule for courses to accommodate departmental and pedagogical needs, Registrar's regulations, and faculty preferences.Input course information in FaSET and monitor its accuracy.Keep records of graduate student progress toward degrees through Programs of Work and dept. files and databases. Coordinate and administer exams.Serve as authoritative information source for all graduate student inquiries for current, prospective, and former graduate students.Other related duties as assigned.

Required Qualifications

Bachelor’s degree and at least 5 years’ experience working with college students in an administrative or advising capacity. Experience as a GC or Course Scheduler at UT or elsewhere or working in a similar role at UT. Excellent written and verbal communication skills. Professional demeanor, exhibiting patience and collegiality. Ability to multi-task and prioritize assignments to meet deadlines. Reliable and dependable attendance. Ability to work effectively in a team and independently. Flexibility and a willingness to learn.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master’s degree and more than 5 years of experience working with college students in an administrative or advising capacity. Working knowledge of UT graduate student policies, procedures and administrative systems. Ability to successfully balance multiple projects and meet overlapping deadlines. Experience with Workday and other UT systems such as DEFINE and FRMS. International experience such as study of a foreign language, study abroad, international work experience, etc. Experience with course scheduling and related systems.

Salary Range

$65,000 + depending on qualifications

Working ConditionsTypical office environmentMay work around standard office conditionsRepetitive use of a keyboard at a workstationOccasional evening and weekend work may be required for events or during peak periods

Required MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.