Job Posting Title:

Senior Academic Program Coordinator

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Hiring Department:

School of Architecture

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The School of Architecture at The University of Texas at Austin—provides next-generation leadership for design and planning education. Always cognizant of our role as stewards of the built environment, we meld principle and practice to foster innovation while remaining always grounded in serving our communities.

Benefits

The University of Texas at Austin provides an outstanding benefits package to staff, including, but not limited to: 

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) 

• Voluntary vision, dental, life, and disability insurance options 

• Generous paid vacation, sick leave, and holidays 

• Teachers Retirement System of Texas (a defined benefit retirement plan, with employer matching funds) 

• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) 

• Flexible spending account options for medical and childcare expenses 

• Robust free training access through LinkedIn Learning plus professional conference opportunities 

• Tuition assistance 

• Expansive employee discount program, including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin Capital Metro buses with staff ID card 
 

Job Description

The Senior Academic Program Coordinator supports the Associate Dean of Academic Affairs in implementing strategic goals and objectives, regularly collaborates with Program Directors to align daily operations with short and long-term strategies, and fosters an organizational culture that is innovative, fast-paced, and agile.

Responsibilities

COURSE SCHEDULING

Manages all phases of course scheduling in consultation with the Associate Dean and Program Directors.Edits course schedule using Class Manager and Course Schedule Update systems.Ensures that the School of Architecture (SOA) follows best practices regarding timely submission of course scheduling requests and updates during each cycle.Schedules and reserves classrooms, activates waitlists, manages course descriptions, tracks flag designations, and confirms seat counts and prerequisites.Submits requests for small classes, non-standard class times, and cross-listed courses.

COURSE MANAGEMENT

Monitors course enrollment statistics, student rosters, waitlists, and student interest in electives to utilize academic resources most efficiently.Manages the Course Instructor Survey functions for the SOA and maintains historical records.Confirms organized course meeting information and class groupings with faculty through FASET and performs final audits.Schedules final exams, in accordance with university policy.

ACCREDITATIONS AND ASSESSMENTS

Coordinates and manages all SOA accreditations, assessment tasks, and provide statistical data for curricular management.Manually aggregates trends and enrollment reports.Maintains records for accreditation and external reviews, manages site visit arrangements, and oversees outreach and communication for visits.Works proactively with the Graduate School and SOA Graduate Office to ensure that external graduate program reviews are appropriately conducted, from start to finish.Develops and maintains tracking systems to provide statistical and reporting needs of the University (SACS) and each program’s accrediting body (NAAB, PAB, LAAB, CIDA).Prepares and analyzes statistical data and presents results and recommendations to the dean and other SOA and university administrators.

COURSE INVENTORY

Updates all facets of SOA undergraduate and graduate Course Inventory following established policies and deadlines.Ensures that the SOA follows best practices regarding Course Inventory updates.Collaborates with university partners, SOA Student Affairs, and SOA administrators in support of maximizing the functional utilization of course-related processes and procedures.

MARGINAL/INCIDENTAL FUNCTIONS

Backs up the Academic Program Coordinator and supports events under the Associate Dean for Academic Affairs portfolio.Creates, maintains, and promotes technologically advanced office protocols utilizing a high degree of innovation.Contributes to a positive and collegial work environment.Attends school committee meetings as requested.Additional hours may be required at peak periods.Other related functions as assigned.

Required QualificationsBachelor's degree and at least five years experience in program administration or coordination. Demonstrated student service experience requiring diplomacy, tact and sound judgment.Demonstrated professionalism in dealing with students, faculty, staff, and administrators.Excellent oral and written communication skills.​Demonstrated initiative and follow-through.Excellent attention to detail.History of regular and punctual attendance in the workplace.

Relevant education and experience may be substituted as appropriate

Preferred QualificationsMore than the required amount of experience and/or education.Recent experience working in an academic capacity with faculty.Working knowledge of UT Austin software systems (*DEFINE, Workday, Cognos, DocuSign, etc.).Knowledge of School of Architecture curriculum or programs.Demonstrated interest in architecture, design, or fine arts.

Salary Range

$65,000 (fixed rate)

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.