With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

\n \n Job Description\n

Overview:

\n

Responsible for the accurate and timely preparation and analysis of monthly financial statements for an assigned portfolio of properties following the established processes and procedures for the department.

\n

Responsibilities:

\n\nGeneral Ledger: Analyze and post journal entries to the General Ledger for a given accounting period for an assigned portfolio of Condominiums Associations.\nMonthly Bank Reconciliations: Prepare monthly bank reconciliations for each bank account.\nAR -- AP Review of Transactions: Review and analyze transactions from Accounts Receivables and Accounts Payable to ensure they have been accurately coded and recorded. Identify, investigate, resolve and/or report on discrepancies.\nPrepaid Expenses: Maintain prepaid expenses and prepaid insurance schedules.\nAccrued Expense Schedule: Identify and maintain monthly accrued expense schedule.\nMonthly Financial Preparation: Identify and maintain any other balance sheet or income statement supporting schedules. Prepare monthly Financial Statement following the quality standards as instructed by Management and departmental guidelines and processes. Carefully review prior to submission to the assigned Supervisor and Property Manager for their review. Perform necessary corrections and adjustments as needed within 24 hours for issuance of final monthly report prior to the established due date for the Association's report.\nResolution Of Issues: Communicate timely to your supervisor and the property manager any potential issues that may affect the accuracy of the financial statements. Follow the departmental escalation process for ensuring resolution of these issues.\nAnnual Budget: Provide support to the Property Manager in creating the annual budget for the Association. As requested, participate in meetings with the Manager and the Board to review the budget. Enter new budgets into the system and review any discrepancies. Participate in the Budget revision process when required due to changes in insurance premiums, costs of on-going projects, etc.\nOnline Reserve Transfers: Set online transfers for the monthly reserve contribution.\nSpecial Assessment: Create and maintain Special Assessment schedules including assessment by unit, payments and balances per unit, prepayments, and unbilled allocation by unit. Review and analyze all subsidiary ledgers for accuracy.\nSpecial Assessment Loans: For Special Assessment loans, maintain schedules of monthly payments, prepayments, and outstanding balances. Assure that payments are transmitted in a timely manner to the bank.\nReconcile Deposits to Assigned Accounts: Reconcile monthly deposits to identify funds received and properly transfer to corresponding Special Assessment bank accounts as needed according to the type of assessment being paid. \nOpen and Close Bank Accounts: Provide support to the Manager and Board in closing and opening new bank accounts.\nEstoppels: Assist in the preparation of estoppels by providing / verifying all outstanding balances for regular and special assessments.\nVariance Analysis: Assist property managers upon request with the research, analysis and explanation of any variances or unexplained items on the Income Statement and changes on the Balance Sheet.\nCash Flow Projections: As requested, prepare Cash Flow Projections for review by the Property Manager and the Board of the Association.\nCustomized Reports: Create customized reports as needed to comply with clients' requests to maintain our high standards and personalized relationships with our clients.\nCustomize Chart of Accounts: Customize the chart of accounts to comply with clients' requests of detailed expense recording for specific projects to meet each clients' expense tracking expectations.\nTrain On-Site Personnel: Provide training and guidance to new Managers and other on-site personnel.\nRespond to Accounting and Financial Questions: Answer accounting and financial questions by researching and interpreting data and reports from our various accounting related systems. Help Property Managers Directors on accounting matters related to the assigned portfolio.\nRespond Timely to Staff and Directors' Requests: Respond timely to requests from the Field Staff and/or Directors as well as all other internal and external customers for special projects and other support.\nAnnual Audit Support: Coordinate with the Property Manager the information requested by each Association's CPAs for the annual audit. Analyze and post end-of-year audit entries.\nDeveloper Associations: For Developer Associations, track important dates such as turnover, coordinate with the turnover auditor and the Association CPA.\n\n

\n\n Requirements\nQualifications\n\n

* Ability to interpret and apply industry related law
* Experienced in general ledger accounting
* Understanding of A/P transaction process
* Understanding of A/R transaction process
* Able to manage multiple entities, meet tight deadlines with accuracy and attention to detail
* Experienced in month end close process
* Experienced in bank and balance sheet reconciliations
* Experienced in budget development and implementation
* Proficient in Microsoft Office including Excel
* Good written and verbal communication skills
* Complete Control for Communities (C3) software , preferred but not required
* Understanding of, or experience in, the Community Association Management Industry, preferred but not required
* Experience working in an Accounting Shared Services Center environment, preferred but not required

\n

Education and Experience

\n

* Associates Degree in Accounting and minimum of 1 year, full cycle, general ledger accounting experience OR Bachelor's Degree in Accounting.
* Knowledge of Generally Accepted Accounting Principles (GAAP) and Association of Certified Public Accountants (AICPA) guidelines

\n\nAdditional information\n\n

All your information will be kept confidential according to EEO guidelines.

\n\n
\n

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.