SPECIFIC RESPONSIBILITIES

Processes Communication related Invoices and ensures accurate and timely payment of these. Processes Agency Auto Fleet and Copier related expenses and ensures accurate and timely payment of these. Processes Employee Expense Reports, including addressing and responding to Employee inquiries on such. Processes “Weekly Payment Runs” and ensures these fall within the allotted Weekly AP Allowance, including scanning of payment documents where required. Scans/Stores all Agency Auto related leases and documentation. Fills MetroCard requests coming from SCO Programs, including recording the requests and managing an on-hand inventory of MetroCards. Processes Program requested Director Advances. Serves as backup for Fulton Street Software, managing the AP Mailbox, FCP, ISSs, Cable Service expense processing, Petty Cash and matching/validating vendor invoices. Serves as backup for Priority Vendors and related payment validation. All other duties as assigned by Department Management.

 

QUALIFICATIONS

Associate Degree or working towards a Bachelor’s Degree in Finance or Accounting. Related work experience may be given consideration in lieu of a degree. Minimum of 5 to 10 years of experience in Accounts Payable. Previous experience in assessing and evaluating Accounts Payable processes and the ability to make improvements for greater accuracy and efficiency. Experience with a not-for-profit organization a plus. Strong organizational skills and the ability to manage priorities. Ability to work independently and collaboratively. Proficient user in Microsoft Office Suite, Serenic and Coupa. Strong interpersonal and communication skills (both verbal and written); ability to work well with other departments, and vendors.

 

RELATIONSHIP WITH OTHERS

Be a team player. Have a strong sensitivity to cultural differences present among staff and clients within our Agency (Diversity, Equity, Inclusion and Belonging). Be courteous and responsive to colleagues and clients, by developing a mutually respectful partnership with those served.

 

WORKING CONDITIONS

In-office setting, and the ability to work remotely. Regular Office hours.