Job Description

SENIOR ADMINISTRATIVE ASSISTANT, Chemistry, to perform complex and diverse duties in support of the department head and other administrators in department headquarters.  Will provide executive level support to the department head including calendar management, organizing meetings, and initiating and coordinating department business; coordinate faculty promotional cases and junior faculty reviews; provide administrative support to headquarters’ staff, including distributing email reminders about appointments/meetings, filing, processing reimbursements, updating databases (e.g., QuickBase, Excel, and/or Google Sheets), setting up purchase orders for and maintaining office equipment and supplies; handle scheduling and logistics for a variety of meetings, including making room reservations, arranging catering, setting up/ordering A/V, etc.; schedule, plan, and coordinate faculty and departmental events (e.g., annual faculty dinner, department holiday party, commencement and hooding receptions, faculty retreat, etc.); maintain annual calendar of recurring responsibilities (e.g., junior faculty progress reviews, NIH research trainings, instructions to seminar coordinators, etc.) and initiate and organize them as they arise; and coordinate complex travel and appointment schedules of faculty search candidates and provide general information for Boston area, and prepare associated financial paperwork and reimbursements.