Senior Administrative Assistant
Lockheed Martin
Job ID: 682201BR Date posted: Dec. 10, 2024
Description:WHAT WE'RE DOING
At Sikorsky, we are pushing the boundaries of aviation by building the world’s most advanced helicopters. Our Stratford Assembly & Flight Operations (CAFO) facility is key to delivering innovative aircraft solutions.
THE WORK
We are seeking a highly skilled and experienced Senior Administrative Assistant to provide exceptional administrative support to our Assembly and Flight Operations team. The successful candidate will possess excellent organizational, communication, and technical skills, with the ability to work independently and as part of a team. This role will require a high level of discretion, confidentiality, and professionalism in supporting senior-level executives and management staff.
Key Responsibilities:
Provide administrative support to senior-level executives and management staff, including scheduling appointments, managing calendars, and coordinating travel arrangements.
Coordinate and prepare meetings, presentations, and special events, including preparing agendas, minutes, and other materials as needed.
Develop and implement effective filing systems, both physical and digital, to ensure accurate and efficient retrieval of documents and information.
Prepare and edit correspondence, reports, and other documents, including proofreading and formatting, to ensure high-quality output.
Maintain confidentiality and handle sensitive and confidential information with discretion.
Develop and maintain a thorough knowledge of company policies, procedures, and protocols to provide informed support and guidance to staff.
Provide backup support to other administrative staff as needed.
Develop and implement administrative processes and procedures to improve efficiency and productivity.
WHO WE ARE
Sikorsky, a Lockheed Martin company, is a global leader in aviation. Our helicopters have been pioneering flight for over 100 years, from military to commercial use. With a strong focus on innovation, quality, and safety, we are dedicated to producing aircraft that keep people safe and connected, all while transforming the future of aviation.
WHY JOIN US
At Sikorsky, you’ll have the opportunity to lead transformative initiatives in a cutting-edge aviation environment. As we continue to innovate, your expertise in tool control and inventory management will play a vital role in delivering state-of-the-art aircraft. You'll be part of a collaborative team that values continuous improvement and technological advancements. Join us in shaping the future of flight!
Basic Qualifications:
High School diploma, or equivalent experience/combined education, with additional specialized training in specific aspects of job functions and/or demonstrated ability to perform assigned tasks and 2 or more years of Administrative experience
• Must be proficient in the full complement of Microsoft Office Suite and possess skills to compose correspondence and create presentation slides deck. (i.e. Outlook/Calendar Management, Excel, PowerPoint and Word)
• Experience arranging meetings, making travel arrangements, completing expense reports in
support of leaders and other program team members.
• Manage multiple personal and site calendars, and to assist with completing a variety of in-depth reports that are presented to upper management.
Desired Skills:
• Experience with domestic & international travel arrangements and expense reports using Concur or other travel expense system
• Ability to learn company specific systems at a fast pace and determine priorities to manage
tasks effectively and expeditiously.
• Possess excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal and external management and staff.
• Work experience in a government contract environment.
• Demonstrates a professional presence as the liaison of several different functions at the site, as well as, the first point of contact for a variety of corporate executives and external military officers.
• Experience with SharePoint
Clearance Level: None
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 4x10 hour day, 3 days off per week
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you’re invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: RMS
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First
Description:WHAT WE'RE DOING
At Sikorsky, we are pushing the boundaries of aviation by building the world’s most advanced helicopters. Our Stratford Assembly & Flight Operations (CAFO) facility is key to delivering innovative aircraft solutions.
THE WORK
We are seeking a highly skilled and experienced Senior Administrative Assistant to provide exceptional administrative support to our Assembly and Flight Operations team. The successful candidate will possess excellent organizational, communication, and technical skills, with the ability to work independently and as part of a team. This role will require a high level of discretion, confidentiality, and professionalism in supporting senior-level executives and management staff.
Key Responsibilities:
Provide administrative support to senior-level executives and management staff, including scheduling appointments, managing calendars, and coordinating travel arrangements.
Coordinate and prepare meetings, presentations, and special events, including preparing agendas, minutes, and other materials as needed.
Develop and implement effective filing systems, both physical and digital, to ensure accurate and efficient retrieval of documents and information.
Prepare and edit correspondence, reports, and other documents, including proofreading and formatting, to ensure high-quality output.
Maintain confidentiality and handle sensitive and confidential information with discretion.
Develop and maintain a thorough knowledge of company policies, procedures, and protocols to provide informed support and guidance to staff.
Provide backup support to other administrative staff as needed.
Develop and implement administrative processes and procedures to improve efficiency and productivity.
WHO WE ARE
Sikorsky, a Lockheed Martin company, is a global leader in aviation. Our helicopters have been pioneering flight for over 100 years, from military to commercial use. With a strong focus on innovation, quality, and safety, we are dedicated to producing aircraft that keep people safe and connected, all while transforming the future of aviation.
WHY JOIN US
At Sikorsky, you’ll have the opportunity to lead transformative initiatives in a cutting-edge aviation environment. As we continue to innovate, your expertise in tool control and inventory management will play a vital role in delivering state-of-the-art aircraft. You'll be part of a collaborative team that values continuous improvement and technological advancements. Join us in shaping the future of flight!
Basic Qualifications:
High School diploma, or equivalent experience/combined education, with additional specialized training in specific aspects of job functions and/or demonstrated ability to perform assigned tasks and 2 or more years of Administrative experience
• Must be proficient in the full complement of Microsoft Office Suite and possess skills to compose correspondence and create presentation slides deck. (i.e. Outlook/Calendar Management, Excel, PowerPoint and Word)
• Experience arranging meetings, making travel arrangements, completing expense reports in
support of leaders and other program team members.
• Manage multiple personal and site calendars, and to assist with completing a variety of in-depth reports that are presented to upper management.
Desired Skills:
• Experience with domestic & international travel arrangements and expense reports using Concur or other travel expense system
• Ability to learn company specific systems at a fast pace and determine priorities to manage
tasks effectively and expeditiously.
• Possess excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal and external management and staff.
• Work experience in a government contract environment.
• Demonstrates a professional presence as the liaison of several different functions at the site, as well as, the first point of contact for a variety of corporate executives and external military officers.
• Experience with SharePoint
Clearance Level: None
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 4x10 hour day, 3 days off per week
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you’re invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: RMS
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First
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