Senior Administrative Assistant Job ID 194767 Posted 17-Dec-2024 Service line REI Segment Role type Full-time Areas of Interest Administrative Location(s) New York City - New York - United States of America **What you’ll do** + Available from 8:30 AM to 5:30 PM, Monday to Friday + Provide comprehensive administrative support to the Marketing and Client Solutions team + Lead and coordinate sophisticated calendars and schedules, including arranging meetings and appointments + Prepare and edit correspondence, reports, and presentations + Coordinate travel arrangements, including booking flights, hotels, and transportation using AMEX GBT + Assist with the planning and execution of team events and meetings + Handle expense reports and reimbursements + Maintain and prioritize files, records, and documentation + Serve as a point of contact for internal and external stakeholders + Support the team with various ad-hoc projects and tasks as needed + Ensure smooth communication and teamwork within the team and with other departments. \#CBREIM \#INDSJ **What you’ll need** + Positive attitude, pleasant, multifaceted, adaptable, flexible, receptive to real-time feedback, aggressive, composed under stress, professional + Excellent communicator – both written and face-to-face, adaptable + Diligent minute-to-minute, with the ability to anticipate changes, prioritize constantly, react quickly, keep the team up to date with status, and follow through + Problem solver, entrepreneurial thinker, critical thinker, collaborator + Thorough and organized, with attention to detail from start to finish + Expert in Microsoft Office, particularly Outlook calendar and PowerPoint; proficient in Word, Excel, and Teams + Resourceful in researching online and within the company intranet + Ability to transcribe handwritten notes quickly; familiarity with real estate and financial language is a plus + Experience with Zoom and video conferencing setup in office and conference room settings + General technology troubleshooting ability for real-time resolutions in coordination with the local D&T team + Knowledgeable in CRM software, particularly Salesforce. \#CBREIM \#INDSJ CBRE Investment Management carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for this position is $80,000 annually and the maximum salary for the position is $90,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates may also be eligible for a discretionary bonus based on CBRE IM’s applicable benefit program. **Equal Employment Opportunity:** CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. **Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada). **NOTE:** Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)