About this role:

Wells Fargo is seeking a Senior Administrative Assistant in Corporate & Investment Banking.Corporate & Investment Bank (CIB) delivers a comprehensive suite of banking, capital markets and advisory solutions, including a full complement of sales, trading and research capabilities, to corporate, government and institutional clients. We focus on our clients' overall financial needs, with consideration and respect for their total relationship with Wells Fargo.

In this role, you will:

Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasksBe responsible for compiling information, preparing moderately complex reports, and balancing routine general ledger lines or expense accountsPerform complex administrative, transactional, operational, or customer support tasksProvide a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables and pulling routine reportsAssist with selectively referring callers, and answering questions regarding business unit policies and proceduresProvide subject matter expertise and interpretation of administrative procedures to less experienced staffProvide administrative supervision and support to managers in the areas of reporting, customer or business documentationInteract with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasksSupport more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization

Required Qualifications, US:

4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

Proficient knowledge of Microsoft Office SuiteExpert knowledge of Concur Travel and Expense SystemExpert understanding of role as it relates to CIB expense policy standards and proceduresComplex calendar management and appointment scheduling for multiple leadersCreate, own and manage team distribution lists as neededCoordinating complex travel arrangements and expense report processingReceive and distribute office mail; prepare packages for pickup and deliveryManage, create and distribute reports and meeting documents for organization leadersAnswering and directing phone calls, visitors, and other internal team membersProcurement—business cards, office supplies, etc.Liaise with internal business partners including but not limited to IT, SCTS, ON/OFFB team for all technology requests and needs. Support LOB in organizing events such as charity, customer facing, and office eventsFacilitate any needs to address suite/building issues that arise for the organizationManage inbox for various LOB leaders while maintaining discretion of privileged informationWorks closely with both internal and external customers to meet their service needs.Responsible for providing support to the business line staff in the areas of preparing/organizing business documents such as decks, agendas, reports, pitch booksPerforms complex administrative tasks for a manager, department, and/or business unit.Acts as liaison for LOB leader and direct reportsCoordinate with reception and CIB Infrastructure Support team to onboard and off board team members in LOB. Serve as backup to administrative support team members in and out of assigned region and LOB.Point of contact for records retention.i9 approver for Wells Fargo staffManage varying quantities of expense reporting on a monthly basisProvides project management administrative support for LOBProcesses requests in Ticket Management SystemProcesses requests in Global Pre-clearance SystemAct as proxy for various internal approvalsProvides support and facilitates larger projects managed by others and may manage moderately complex projects.Acts as an information source on group and company policies.Process charitable contribution sponsorships and invoice requestsReceive office visitors and secure building access for internal team members and external clientsParticipates in planning/executing a variety of programs, services and initiatives. Examples might include, but are not limited to process improvement, change management initiativesParticipates in integration/ program implementation of services/initiatives with cross-functional business partners.Ensures plans/programs adhere to appropriate policies and regulations.Coordinate with Daily Operations and Facilities the onboard and offboard of employees 

Other Desired Qualifications

Financial services experienceIntermediate Microsoft Office (Word, Excel, Outlook, and PowerPoint) skillsAbility to work in a fast-paced deadline driven environmentExperience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and eventsConcur experience preferredDetail-oriented, highly organized, and proactiveExceptional customer service standardsStrong interpersonal skills and the ability to interact and communicate with C-suite external clients, Senior leadership and other team membersAbility to articulate clearly and concisely in both written and oral communicationAbility to multitask and adapt to situations quicklyAbility to work independently with minimal supervisionResponds to requests and inquiries in a timely mannerDemonstrates sound judgment when problem solvingWorks well in a team environment; demonstrates respect and collaborationAbility and willingness to collaborate with teammates to ensure appropriate support and coverageServes as an extension of senior leadership adapting to a culture of partnership, teamwork, results-orientation, and professionalism Demonstrates proficiency with Domestic and International travel; Concur experience preferredAbility to manage and process reports, maintaining financial efficiencies and reducing costsAbility to adhere to confidentiality practices and guidelinesAbility to work outside of regular business hours; willingness to stay late and arrive early

Job Expectations:

Position will require onsite presenceRelocation assistance is not available for this positionThis position is not eligible for Visa sponsorship

Posting Location:

500 W 33rd St. New York, NY 10001

@RWF22

Pay Range
 

Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates.

$27.74 - $49.38

Benefits

Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.

Health benefits401(k) PlanPaid time offDisability benefitsLife insurance, critical illness insurance, and accident insuranceParental leaveCritical caregiving leaveDiscounts and savingsCommuter benefitsTuition reimbursementScholarships for dependent childrenAdoption reimbursement

Posting End Date:

30 Jan 2025

*Job posting may come down early due to volume of applicants.

We Value Diversity

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

 

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.