Job Title: Senior Administrative Assistant

Location: Cambridge, MA

About the Job

This Senior Administrative Assistant will support the Head, Patient Support Services (PSS), for the Neurology, Rheumatology and General Medicines Business Units and their respective teams. 

This individual will be responsible for all administrative needs including but not limited to managing calls, calendar and travel scheduling, expense reporting, document approval processing, documentation (including memo's, faxes, letters, emails and other communication), meeting planning, general clerical support and general projects which may be assigned. 

We are an innovative global healthcare company, committed to transforming the lives of people with immune challenges, rare diseases and blood disorders, cancers, and neurological disorders. From R&D to sales, our talented teams work together, revolutionizing treatment, continually improving products, understanding unmet needs, and connecting communities. We chase the miracles of science every single day, pursuing progress to make a real impact on millions of patients around the world.

Main Responsibilities:

Provides daily proactive administrative support

Primarily responsible for maintaining calendars, coordinating meetings, reserving conference rooms and making travel arrangements

Manages communications as requested, including telephone calls, meeting planning, email messages

Coordinates and executes the scheduling of PSS team building events

Create agenda, arrange guest speakers and take notes for Weekly PSS Team Meeting

Maintain and circulate SAE Tracker on a weekly basis

Problem-solve PSS Team Members’ (home and remote) HR issues, IT issues and equipment issues

Create and maintain PSS Neurology and PSS Leadership Online Profile Books

Foster and maintain positive working relationships with external Sanofi Genzyme external partners, to include LapCorp, EMSI, Lash, Nuvera and Performance River

Organize quarterly QBRs for Lash, EMI, RxMx and Quest

Coordinate and execute all onboarding activities, including coordinating and scheduling interviews and making informational Welcome Call for any and all PSS positions

Coordinate all offboarding activities including return of equipment, marketing materials and cars

Coordinate and execute all PSS onsite and offsite national meetings

Coordinate PSS POA meeting needs as necessary to include PSS Special Sessions, PSS Exhibit Tables, maintaining hotel room roster and the shipment of meeting materials

Exercises discretion when handling confidential material and information

Responds to various inquiries for information according to general guidelines.

Prepares grammatically correct correspondence, reports, tables, and analyses

May generate and format basic presentations

Performs online expense reporting for Head, Patient and Provider Services and that position’s three direct reports

Responsible for all PRB submissions for the PSS team

Processes and tracks invoices and establish Purchase Orders related to PSS activities.

Provides clerical support including filing, faxing, copying, scanning, mailing, and some data entry

Oversees the creation, organization and maintenance of PSS including three team rosters

Ensures PSS team compliant with all required Business Unit and company trainings

Obtains sequential approvals, requiring an understanding and adherence to company SOPs

Assists additional non-PSS team members with administrative duties, such as Trace Walsh, US Head of PSS 

Contributing member of the PSS Pulse Newsletter

Organizes PSS Administrative Assistants’ Informational Meetings

Monitor Head’s email account in their absence

About You

Basic Qualifications

High School Diploma and 5+ years administrative experience

Minimum 5 years of experience using computer technology including the Microsoft Suite of tools (Outlook, Excel, PowerPoint, Word and others)

Must have advanced knowledge of or quickly learn internal electronic systems to facilitate completion of tasks (eProcurement, Taleo, Sharepoint, Webex, Kronos, GlobeEd, Cliqbook, etc.)

Preferred Qualifications:

Associates Degree and 5+ years of experience supporting senior-level business leaders in a pharma or biotech environment.

Good sense of judgment

Ability to prioritize effectively

Ability to maintain confidentiality

Proactively communicates timetables for completion of tasks

Attention to detail

Ability to navigate organization with minimal direction, in support of completing tasks

Ability to multitask

Flexibility to accommodate constantly changing environment

Organized and committed, with consistent follow through 

Strong initiative, tact, communication and interpersonal skills a must

Why Choose Us?

Bring the miracles of science to life alongside a supportive, future-focused team.

Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

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Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

US and Puerto Rico Residents Only

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally inclusive and diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; natural or protective hairstyles; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.