**Job Title:** Senior Administrative Assistant **Location:** Cambridge, MA **About the Job** This Senior Administrative Assistant will support the Head, Patient Support Services (PSS), for the Neurology, Rheumatology and General Medicines Business Units and their respective teams. This individual will be responsible for all administrative needs including but not limited to managing calls, calendar and travel scheduling, expense reporting, document approval processing, documentation (including memo's, faxes, letters, emails and other communication), meeting planning, general clerical support and general projects which may be assigned. We are an innovative global healthcare company, committed to transforming the lives of people with immune challenges, rare diseases and blood disorders, cancers, and neurological disorders. From R&D to sales, our talented teams work together, revolutionizing treatment, continually improving products, understanding unmet needs, and connecting communities. We chase the miracles of science every single day, pursuing progress to make a real impact on millions of patients around the world. **Main Responsibilities:** Provides daily proactive administrative support + Primarily responsible for maintaining calendars, coordinating meetings, reserving conference rooms and making travel arrangements + Manages communications as requested, including telephone calls, meeting planning, email messages + Coordinates and executes the scheduling of PSS team building events + Create agenda, arrange guest speakers and take notes for Weekly PSS Team Meeting + Maintain and circulate SAE Tracker on a weekly basis + Problem-solve PSS Team Members’ (home and remote) HR issues, IT issues and equipment issues + Create and maintain PSS Neurology and PSS Leadership Online Profile Books + Foster and maintain positive working relationships with external Sanofi Genzyme external partners, to include LapCorp, EMSI, Lash, Nuvera and Performance River + Organize quarterly QBRs for Lash, EMI, RxMx and Quest + Coordinate and execute all onboarding activities, including coordinating and scheduling interviews and making informational Welcome Call for any and all PSS positions + Coordinate all offboarding activities including return of equipment, marketing materials and cars + Coordinate and execute all PSS onsite and offsite national meetings + Coordinate PSS POA meeting needs as necessary to include PSS Special Sessions, PSS Exhibit Tables, maintaining hotel room roster and the shipment of meeting materials + Exercises discretion when handling confidential material and information + Responds to various inquiries for information according to general guidelines. + Prepares grammatically correct correspondence, reports, tables, and analyses + May generate and format basic presentations + Performs online expense reporting for Head, Patient and Provider Services and that position’s three direct reports + Responsible for all PRB submissions for the PSS team + Processes and tracks invoices and establish Purchase Orders related to PSS activities. + Provides clerical support including filing, faxing, copying, scanning, mailing, and some data entry + Oversees the creation, organization and maintenance of PSS including three team rosters + Ensures PSS team compliant with all required Business Unit and company trainings + Obtains sequential approvals, requiring an understanding and adherence to company SOPs + Assists additional non-PSS team members with administrative duties, such as Trace Walsh, US Head of PSS + Contributing member of the PSS Pulse Newsletter + Organizes PSS Administrative Assistants’ Informational Meetings + Monitor Head’s email account in their absence **About You** **Basic Qualifications** + High School Diploma and 5+ years administrative experience + Minimum 5 years of experience using computer technology including the Microsoft Suite of tools (Outlook, Excel, PowerPoint, Word and others) + Must have advanced knowledge of or quickly learn internal electronic systems to facilitate completion of tasks (eProcurement, Taleo, Sharepoint, Webex, Kronos, GlobeEd, Cliqbook, etc.) **Preferred Qualifications:** + Associates Degree and 5+ years of experience supporting senior-level business leaders in a pharma or biotech environment. + Good sense of judgment + Ability to prioritize effectively + Ability to maintain confidentiality + Proactively communicates timetables for completion of tasks + Attention to detail + Ability to navigate organization with minimal direction, in support of completing tasks + Ability to multitask + Flexibility to accommodate constantly changing environment + Organized and committed, with consistent follow through + Strong initiative, tact, communication and interpersonal skills a must **Why Choose Us?** + Bring the miracles of science to life alongside a supportive, future-focused team. + Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally. + Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact. + Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave. Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law. \#GD-SG \#LI-GZ \#LI-Onsite \#vhd **Pursue** **_progress_** **, discover** **_extraordinary_** Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people. At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity. Watch our ALL IN video (https://www.youtube.com/watch?v=SkpDBZ-CJKw&t=67s) and check out our Diversity Equity and Inclusion actions at sanofi.com (https://www.sanofi.com/en/our-responsibility/equality-and-inclusiveness) ! _US and Puerto Rico Residents Only_ Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally inclusive and diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; natural or protective hairstyles; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law. Sanofi is dedicated to supporting people through their health challenges. We are a global biopharmaceutical company focused on human health. We prevent illness with vaccines, provide innovative treatments to fight pain and ease suffering. We stand by the few who suffer from rare diseases and the millions with long-term chronic conditions. With more than 100,000 people in 100 countries, Sanofi is transforming scientific innovation into healthcare solutions around the globe. Discover more about us visiting www.sanofi.com or via our movie We are Sanofi (https://youtu.be/96EwNjb1TLo) As an organization, we change the practice of medicine; reinvent the way we work; and enable people to be their best versions in career and life. We are constantly moving and growing, making sure our people grow with us. Our working environment helps us build a dynamic and inclusive workplace operating on trust and respect and allows employees to live the life they want to live. All in for Diversity, Equity and Inclusion at Sanofi - YouTube (http://www.youtube.com/watch?v=SkpDBZ-CJKw&t=2s)