We are seeking a talented individual to join our team at Guy Carpenter. This role will be based in New York, NY. This is a hybrid role that has a requirement of working at least three days a week in the office.

The Senior Administrative Assistant provides travel and expense support for 15-20 colleagues in a fast-paced sales environment, utilizing independent judgment and proactive problem-solving. Additionally, this role includes maintaining calendars for senior colleagues, occasional client interactions, and assisting with office responsibilities while operating with limited oversight and escalating complex requests to management.

We will count on you to:

Arrange travel accommodations, prepare itineraries, and coordinate group travel events while compiling necessary travel documents and communicating plans with relevant individuals.

Facilitate meetings and teleconferences, providing timely updates and maintaining availability across U.S. time zones, including occasional overtime for unexpected traveler issues.

Prepare and submit expense reports in compliance with corporate T&E policies, securing missing receipts and adhering to payment timelines to avoid late charges.

Perform general administrative duties, including ordering office supplies, coordinating with vendors, and organizing office moves and visitor arrangements.

Edit and create documents in PowerPoint, Excel, and Word, ensuring adherence to MMC’s style guidelines while tracking expenses within the office or regional reporting mechanisms.

Collaborate with Broking Support Services leadership to identify and implement innovative improvements in processes, consistency, and efficiency across the region.

What you need to have: 

High School Diploma with over 5 years of relevant administrative experience, including Outlook calendar management and international travel arrangements.

Resourceful, proactive, and professional communicator, adept at using Zoom and Microsoft Teams for videoconferencing.

Proficient in Microsoft Office Suite, capable of managing multiple high-priority requests while keeping all stakeholders informed.

Highly organized with the ability to track long-term deliverables, work cooperatively with others, and maintain confidentiality on sensitive issues.

What makes you stand out:

Bachelor’s degree or higher level

Why join our team:

We help you be your best through professional development opportunities, interesting work and supportive leaders.

We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.

Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Guy Carpenter, a business of Marsh McLennan (NYSE: MMC), is a leading global risk advisory and reinsurance specialist and broker. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $23 billion and more than 85,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit guycarp.com, or follow on LinkedIn and X.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting reasonableaccommodations@mmc.com.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.