The Senior Administrative Specialist, Donor Management provides administrative support for the senior most fundraisers at Dana-Farber Cancer institute including the Senior Vice President (SVP) & Chief Philanthropy Officer within the Division of Philanthropy, Dana-Farber Cancer Institute’s (DFCI) President, and President Emerita. Reporting to the Senior Administrative Director in the Office of the Senior Vice President, this role is focused on philanthropy engagement of the highest-level donors and potential supporters to raise philanthropic funds in support of DFCI’s research and patient care mission. You will handle details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment. You will serve as the primary liaison between internal and external constituents on behalf of the SVP and Office of the President. As a member of the Division of Philanthropy, this role will assist the entire Division to reach its financial goals. Key responsibilities include donor meeting and event scheduling, preparation, and follow up, and drafting, editing, and sending correspondence, proposals, briefings, presentations, and reports to support introductions, cultivation, solicitation, and stewardship. Additional responsibilities include collaborating across the Division of Philanthropy to create and distribute resources and training materials, manage deadlines, support and track next steps and actions, manage deadlines, create and circulate reports and presentations, create and implement systems to support strategic engagement opportunities. This role requires a strong working knowledge of ClearView, Event Management System (EMS), Microsoft Office Applications including SharePoint, Excel, and PowerPoint.
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
The onboarding of this role will include a comprehensive training process which includes completion of online modules, shadowing colleagues, as well as hands-on learning experiences throughout the first calendar year in the role.
Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; Discovery; and Equity and Inclusion every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication.
This position is considered partial onsite, 2-3 days in the office at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in New England: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont.
APPLICATION REQUIREMENTS:
Resume and cover letter required with application submission. If you wish to disclose your personal pronouns, please include them within your resume and cover letter submission.
ResponsibilitiesIndependently will perform the following:
Perform administrative duties that may include but not limited to: answering phones, maintaining office supplies, incoming and outgoing mail management, submitting work orders for maintenance issues and managing resource calendarsManage meeting planning and schedules for individuals and teams within assigned department group.May be responsible for data entry, management, analysis and/or reporting.Provide email and phone communication with internal and external teams or collaborators.May serve as onsite representative for external groups, visitors, or collaborators.Prepares general correspondence, creates Excel spreadsheets, presentation preparation and editing.Coordinate travel arrangements, as required/needed by department staffExpected to identify and escalate areas of need regarding workflows to supervisors.May be responsible for leading training and onboarding of new staffMay provide mentorship or supervision to junior administrative staffDrafts written communication on behalf of leader.May lead projects as needed.Maintain high-level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.Perform other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
None
QualificationsMinimum Education:
High School diploma required, bachelor's degree preferred.
Minimum Experience:
Minimum of 5 years relevant experience
License/Certification/Registration:
N/A
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Excellent written and oral communication skills.Advanced knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe.Exceptional customer service skills and the ability to interact professionally with peers, leadership and external contacts.Must possess the ability to independently solve problems, maintain confidentiality and pay attention to detail.Demonstrated ability to take initiativeExcellent ability to organize, multi-task, prioritize and follow-through.PATIENT CONTACT:
No
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
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