At a glance Position:Senior Administrative Specialist Primary Location:Midland (MI, USA), Michigan, United States of America Additional Locations: Freeport (TX, USA) + More - Less Schedule:Full time Date Posted:03/07/2025 Job Number:R2058895 Position Type:Regular Workplace Type:Onsite Apply Now (https://dow.wd1.myworkdayjobs.com/ExternalCareers/job/Midland-MI-USA/Senior-Administrative-Specialist\_R2058895-1/apply) Return to Job Finder At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet. Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place. About you and this role: Dowhas an exciting opportunity for aSenior Administrative Specialistlocated inMidland, MIorFreeport, TX. In this role, you will provide administrative support to Dow’sVP of Research & Development, Packaging & Specialty Plastics and Hydrocarbons,in a close relationship, exercising sound judgement in a variety of situations, both internal and external, with exceptional communication, administration, and organizational skills. You will independently manage multiple priorities and projects to successful completion while maintaining confidentiality and sensitivity. You will anticipate the needs of both the leader and work environment, using strategic and critical thinking to offer solutions to problems with a high level of professionalism and confidence. In partnership with PSP&H R&D operations, PSP&H R&D Human Resources, and the PSP&H R&D strategy leader, you will guide the R&D resources of the division to improve their effectiveness and impact through the nurturing of the organization. Responsibilities: + Provide strategic administrative support with a superior attention to detail directly to the leader, exercising confidentiality, tact, and diplomacy. Confidently able to handle sensitive and confidential information with integrity and discretion. Independently work on assignments that are complex in nature where considerable judgement and initiative is needed in resolving problems and making recommendations. Have a strong sense of ownership, bias for action, and able to work accurately when under pressure to meet tight deadlines. Responsible for a wide range of activities including management of a fast-changing and complex executive calendar, tracking key deliverables, and leading the coordination of frequent global travel. + Oversee and manage the planning and implementation of global meetings, conferences, teleconferences, and managing large-scale events. Act as the focal point for agendas, briefings, presentations, logistics, conferencing, and guest arrangements. Arrange all necessary preparations and follow-ups to meetings, including timely notification, preparation and distribution of meeting materials, and appropriate reminders. + Use people knowledge, foresight, and emotional intelligence to communicate clearly, manage conflicts, resolve issues and be strategic when providing support. Understand handling of sensitive and confidential information and be trusted to maintain strict confidentiality. Build a deep and trusting, long-term partnership with leadership. Trusted to be the voice of the executive as needed. Work closely and effectively with the executive to keep them well informed of upcoming commitments and responsibilities, follow up appropriately. + Coach transparently, answer questions honestly, knowledgeably, and appropriately. Demonstrate credibility and trustworthiness and encourage admins to lead within their own department or function. Make recommendations based on understanding the business/function and its culture. Participate in the development and implementation of administrative standards, policies and practices that impact the company. Demonstrate confidence in front of groups, senior leaders, and when leading teams. Competent understanding of organizational structure, leaders' responsibilities, and the wherewithal to make decisions consistent with authority. Show respect and inclusion of others. Provide feedback to peers and leaders. Serve as a sounding board for new ideas, suggests new processes, etc. + Interact with senior leadership and external stakeholders on behalf of the leader supported. Act as liaison between the leader, other leaders, and external groups. Regularly interact with a variety of national organizations, community leaders, government officials and other individuals who are influential or important to the business/function. Support a team environment. Leverage resources in a manner that ensures accountability in meeting deadlines. Active participant in the global PSP&H R&D I&D team. Demonstrated ability to independently navigate organization in support of completing tasks. + Manage domestic and international travel and related client/supplier/other meetings including travel visas, security, and working directly with Executive Travel on air and ground transportation. Arrange complex and detailed travel plans, itineraries, meetings, and agendas utilizing company discounts, cost effective accommodations and prepare expense reports accurately and timely. Compile documents and briefings for travel-related meetings. Familiar with foreign business culture. + Manage access to the leader through co-ownership of leader’s calendar and email, acting as gatekeeper to effectively manage leader’s time. Independently manage conflicting calendar priorities. + Schedule and coordinate arrangements for leaders who are speakers / presenters / panelists at professional conferences, speaking engagements, and seminars. + Proficient with Dow's systems, as well as with key technology as they relate individually to each business/function. Ability to quickly learn new internal electronic systems, and to share knowledge with others. Technology comprehension with the ability to provide input and feedback on systems and applications to improve efficiency and productivity. + Provide delegated authority services on behalf of the leader. Manage TER reporting, review and approve TERs on behalf of leader. Able to inform individuals of discrepancies and provide coaching on proper procedure. Ensure employees adhere to company policy requirements including Dow's Code of Business Conduct. + Advocate for Dow's safety behaviors and lead by example. Identify potential safety and security issues and work with security to resolve. + Must be able to set priorities and have the ability to simultaneously handle multiple tasks. Must be flexible and able to quickly adapt to changes and anticipate needs by resolving operational and administrative issues before they arise. Demonstrated self-motivation. Reduce complexity to simplicity. Think quickly and creatively to solve problems. Ability to move quickly with the changing environment and are up to date with business and organization activities. Meet deadlines, readjust priorities when unforeseen issues arise and plans their days for productivity. Strong attention to detail in reviewing correspondence, submitting reports, and completing everyday duties. + Build a rapport and maintain relationships within, and externally, to achieve a positive outcome. Able to effectively communicate and collaborate with a diverse range of people both domestic and internationally. Target written and verbal communications to different audiences clearly and concisely. Ability to read complex settings and can respond appropriately to challenging people and circumstances. Encourage a diversity of opinions to resolve issues. Qualifications: + A minimum of a High School Diploma or GED or equivalent. + A minimum of 7 years of experience in an administrative position. + Prior experience working with senior leaders. + Willing and able to work outside of normal business hours as business needs dictate. + A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process. ​ Your Skills: + Effective and inspirational influencer. + Leadership:Proven leadership skills demonstrated through active listening, learning, communicating, taking responsibility, and setting a strong example. + Proactive Problem-Solving:Strong problem-solving abilities when encountering unexpected obstacles. Competently manage stressful situations. + Professional Etiquette:Drive a culture of trust, transparency, empowerment, and accountability. + Interpersonal Relationships:Show respect and inclusion of others, provide feedback to peers and leaders. Serve as a sounding board for new ideas and issues. Influence and guides others toward identifying vision and goals. + Office Administration:Demonstrated SME traits with MS Office platform, Dow Systems software, and collaborations tools. Able to assist managers and team members with everyday IT issues. + Data Analytics:Compile information from role-related information systems and make decisions based on it. Use technology and data to enhance productivity. Additional Notes: + Relocation assistance is not available for this position. Benefits – What Dow offers you We invest in you. Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career. You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing. Here are just a few highlights of what you would be offered as a Dow employee: + Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives. + Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it. + Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals. + Employee stock purchase programs (availability varies depending on location). + Student Debt Retirement Savings Match Program (U.S. only). + Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match. + Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations. + Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building. + Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs. + Competitive yearly vacation allowance. + Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents). + Paid time off to care for family members who are sick or injured. + Paid time off to support volunteering and Employee Resource Group’s (ERG) participation. + Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey. + On-site fitness facilities to help stay healthy and active (availability varies depending on location). + Employee discounts for online shopping, cinema tickets, gym memberships and more. + Additionally, some of our locations might offer: + Transportation allowance (availability varies depending on location) + Meal subsidiaries/vouchers (availability varies depending on location) + Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location) Join our team, we can make a difference together. About Dow Dow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 31 countries and employ approximately 35,900 people. Dow delivered sales of approximately $45 billion in 2023. References to Dow or the Company mean Dow Inc. and its subsidiaries. ​​​​Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visitingwww.dow.com. As part of our dedication to the diversity of our workforce, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow's equal opportunities is available onwww.dow.com. Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR (833-693-6947) and select option 8.