Title:

Senior Administrative Specialist (Fixed Term - 12 months Fulltime)

We are a company of innovators, thinkers, creators, explorers, volunteers and dreamers who all share one goal — to improve the world. 

We deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 37,000 people worldwide with customers in more than 80 countries and operations in over 30 countries.   

For 65 years, KBR and its heritage companies are proud to have delivered some of Australia’s largest and most complex projects. 

With around 2,000 employees in 6 primary offices throughout Australia, we are committed to social and environmental sustainability and delivering projects with a digital mindset driving innovation within our business and for our customers. 

We help ensure mission success on land, in the air, at sea, in space and cyberspace for our defence customers. 

From individual technologies and services to comprehensive project delivery and mission execution, no other company can match the breadth and depth of KBR. 

KBR comprises a diverse team who provide a broad spectrum of capabilities across Australia and the Asia Pacific. Our proven project teams readily address complex and multi-disciplinary activities, providing low-risk and cost-effective solutions to the defence force. 

 
Learn more about our business here. 

The Role

Working within a supportive and collaborative team, the successful proactive Senior Administrative Specialist will play a key role in providing Executive Assistance to our General Manager who oversees 300+ staff within their respective operational units that are situated across a number of geographic locations.

Responsibilities include:

Provide executive assistance to the General ManagerProvide administrative office management to the GM’s operational unitMaintain the operational unit’s Sharepoint pagePrepare confidential and other documentation for distribution, presentation and discussionReporting, minute taking, coordinating meetings, reports & correspondence, diary management, booking travelAssist with project and proposals administration and management, including invoices, timesheets, filing, QMSDraft and develop blogs, newsletters and communicationsPreparation for regular team meetingsMinute takingOrganise travelTravel expense reconciliationManage workstations and IT allocations for staffOther duties as and when required

Experience and Qualifications required:

To be successful in this role, you will ideally possess:

Considerable experience in business administrationDemonstrated EA experience, including ability to maintain confidentialityIntermediate to advanced skills in MS OfficeAbility to manage varying stakeholdersHighly organisedCollaborative working style, yet able to work autonomouslyHigh attention to detail and accuracyAbility to efficiently juggle competing prioritiesStrong verbal and written communication skillsSharepoint skills are highly desirable

Mandatory

Australian Citizenship – mandatory; andAbility to obtain and maintain an AGSVA Baseline clearance

If you’re ready to shape tomorrow, let’s get started. Apply Now! 

KBR acknowledges the Traditional Custodians of Country throughout Australia and their continuing connections to land, sea, community and culture. We pay our respects to Elders past and present. 

KBR is an equal opportunity employer committed to providing an inclusive and diverse work environment. We encourage candidates of all abilities to apply. 

As a Major Service Provider of the Australian Defence Force, an AGSVA security clearance will be required and compliance to International Traffic in Arms Regulations (ITAR). As such, our hiring decisions are based on the key requirements of each role and candidates are selected based on their unique strengths and experiences. 
 
Notice to Third Parties/Recruitment Agencies:

 KBR Australia does not accept unsolicited resumes or any liability associated with fees or costs from recruitment agencies, search firms or third parties who have not been engaged directly on this job opportunity. Candidates interested in applying are welcome to submit their application online. 

#LI-DF1