Job Title

Senior Administrator - Birmingham

Job Description Summary

Job Description

Cushman & Wakefield, a global commercial real estate services firm, is currently seeking qualified candidates for the position of Sr. Administrator in our Birmingham Office, supporting the Capital Markets Multifamily Investment Sales Team.

This position requires exceptional customer service and the ability to interact with a diverse group of internal and external customers at all levels of the organization. The majority of duties are administrative in nature with some focus on marketing/business development support.

Primary Responsibilities

Administration and Office Support

Assist in planning and coordination of travel arrangementsOrganize and assist internal meetings and events as requiredManage CalendarsEnsure company policies are followed

Support Sales, Transactions and Marketing

Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, case studies, email blasts, invitations, etc. when necessaryUtilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, etc.Schedule calls and meetings with clientsUpdate internal database with sales or new property information and manage weekly client reportsPull market reports for clients from online databasesAssist with market research

Track Opportunities, Listings, and Deal-Related Expenses

Maintain and update CRM system per guidelines with new opportunitiesMaintain tracking of expenses related to dealsUpdate CRM upon closing of dealsCollect expense reimbursement documents, such as receipts, and other information from brokersAttribute expenses to specific deals or other codes and track against deal budgetCoordinate catering, conference room space, invitations, and other event planning activities as needed
 

Role will be evaluated on the following:

Positive attitudeProfessionalismEfficiency and dependabilityOrganizationCustomer service and people skillsDesk and phone coverageTurnaround timeData integrity and accuracyAbility to work well with the team and brokersAbility to set priorities, meet deadlines and multitaskStrong writing, editing and proofreading skills

Important experience

0-3 years of administrative support experienceFront desk and/or commercial real estate experience a plus

Additional eligibility qualifications

Basic/Intermediate/Advanced Adobe InDesign skills and Microsoft Office Suite skills, including Excel, Outlook, PowerPoint, WordAbility to plan, organize and manage processesAbility to deal and communicate effectively with all levels of staff and managementInDesign experience is also beneficial

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without  regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.