Senior Assistant to Senior Administrator/Insurance Coordinator Bookmark this Posting Print Preview | Apply for this Job Position Details Position Information Position Title Senior Assistant to Senior Administrator/Insurance Coordinator Department Finance - General -Group Pay Type Exempt Appointment Type (A) Continuing Full-Time Hours Per Week 37.5 Number of weeks 52 weeks per year other - # of weeks 52 Benefits Eligible Full Benefits Geographical Regional Qualifies for Relocation Reimbursement No Work Schedule Job Description General Scope of Duties Provide executive-level business operations support and financial analysis to the Vice President for Finance and Administration. Manage various projects within the Finance and Administration office, including but not limited to the management of College insurances, organizational projects and legal affairs. Provide administrative and general office support to the Finance Office and committees as directed by the Vice President. Working with the Associate Vice President for Finance and Assistant Director of Financial Planning, support budget to actual reporting and analysis, investigate variances and perform basic financial projections. General Duties and Responsibilities 1. Provide executive-level business operations support to the Vice President by prioritizing and managing calendar; sorting, prioritizing, and when appropriate responding to incoming correspondence; prepare outgoing correspondence; answering and directing incoming calls for the office; prepare meeting minutes; conducting research; and arrange all business travel. 2. Review budget to actual reports and investigate variances. 3. Run monthly financial reports, investigate variances and ensure excel and other files are maintained. 4. Prepare budget and financial reports and analyses 5. Provide direction and counsel to academic and staff personnel to assist them in understanding financial reports 6. Monitor monthly expenditure levels by department, identify, report and resolve variances from budget plan with department heads 7. Draft, edit, and prepare presentations, correspondence and miscellaneous documents for the Vice President. 8. Establish, manage and maintain files and process invoices 9. Ensure timely notification of insurance claims or potential claims; review and process claims; notify senior management when appropriate 10. Coordinate, obtain and review certificates of insurance and direct College community in resolution of claims including automobile, property loss and damage 11. Conduct risk management; create new contracts, waivers, hold harmless agreements, and insurance policies to protect the College’s assets 12. Collect and review information & material for insurance renewal and prepare renewal packages 13. Maintain and manage communication with insurance broker, carriers, College community and outside counsel 14. Provide clerical support for committee and board meetings to include scheduling, preparation of agenda, gathering materials and preparing board mailings, preparing minutes and archiving documents 15. Maintain communication with trustees, including but not limited to the audit & risk management, finance and facilities & infrastructure committees and investment committee 16. Manage, monitor and process legal services invoices and act as the liaison/primary contact between law offices and the College to resolve any discrepancies and provide information. 17. Administer legal contracts including, but not limited to, tracking renewals and verifying contract compliance. 18. Supervise student workers in the Finance and Administration office. 19. Coordinate organizational projects and improvements for the division. 20. Act as a direct representative of the Vice President for Finance and Administration at meetings as directed. Education and Skills 1. Bachelor’s Degree required with 5 years of administrative, financial and managerial experience required. 2. Strong written and verbal communication skills as applied in preparing and analyzing financial report for a variety of constituents. 3. Strong computer skills preferably in the Microsoft Office Suite of products with a strong emphasis on spreadsheet development and maintenance. 4. Ability to interact well with a variety of people from all aspects of the college and community (including senior management) and work proactively and independently. 5. Proficient in office software applications including Microsoft Office (including Word, Excel and PowerPoint) and Google (calendar, email, drive, and docs). 6. High integrity needed to handle confidential information. 7. Knowledge of general office equipment. 8. Attention to detail. 9. Well-organized, able to work under pressure and prioritize, able to handle multiple projects, plan and accomplish goals. 10. No travel required. Preferred Qualifications Physical Demands Driving Required No Salary Range $54,000-$56,100 Covid Vaccine Information Effective June 8, Connecticut College will no longer mandate the COVID -19 vaccine or boosters. The College strongly recommends that all students and employees be vaccinated and remain updated with their COVID -19 boosters Applicant Credentialing Thorough applicant credentialing will be conducted on the selected candidate which will include criminal records check, DMV check and depending on the position psychological exam and pre-placement physical. Posting Detail Information Open Date Applications accepted through Open Until Filled No Documents needed to Apply Required Documents + Resume + Cover Letter Optional Documents Supplemental Questions Required fields are indicated with an asterisk (*). + * What is the highest level of education attained? + GED + High School Diploma + Associates Degree + Bachelors Degree + Masters Degree + PHD + * How many years of experience do you have in this type of position? + 0-1 + 1-3 + 3-5 + 5-7 + 7+ + * Are you eligible to work in the U.S.? + Yes + No