UTHealth Houston is looking for a Senior Specialist in Systems and Reporting to work in our Sponsored Projects Administration area. This position reports to the Senior Director of eRA Data and Reporting in our SPA department. This employee is responsible for developing, configuring, maintaining, and supporting computer systems. Functions include enterprise operations, website management, implementation, and help desk operations by providing technical support and reports for research administrative offices. Work is performed independently.

 

Specifically, this position will oversee and manage the ongoing maintenance of UTHealth START modules(Proposal Tracking, Proposal Development, Award Tracking, Financial Tracking, Subawards, Entities, and Conflict Of Interest), develop a solid understanding of the modules from both technical and functional perspectives, configure and establish workflow logic, routing, and custom forms within the application and provide technical support to the appropriate institutional research offices as needed.  

 

You will work a hybrid schedule, and your office will be in our University Center Tower in the Texas Medical Center. We prefer candidates with at least a bachelor's degree. We seek people with experience supporting large-scale enterprise software, as thousands of end users access our START modules. You must be flexible, as we may ask this employee to assist with implementations that expand the resource and increase its usage.  

 

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us, you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:  

100% paid medical premiums for our full-time employees   Generous time off (holidays, preventative leave days, both vacation and sick time – all of which equates to around 37-38 days per year)  The longer you stay, the more vacation you’ll accrue!  Longevity Pay (Monthly payments after two years of service)  Build your future with our awesome retirement/pension plan! 

We take care of our employees! As a world-renowned institution, our employees’ well-being is important to us. We offer work/life services such as... 

Free financial and legal counseling  Free mental health counseling services  Gym membership discounts and access to wellness programs  Other employee discounts include entertainment, car rentals, cell phones, etc.  Resources for child and elder care  Plus, many more! 

Position Summary:

Designs, develops, and implements new or enhanced business processes in support of new or enhanced information systems and technology. Provides senior-level business expertise in support of business process changes for information systems projects. Identifies opportunities for business process improvement and initiates projects to make improvements with or without deploying information technology. Leads one or more application implementation team(s).

Position Key Accountabilities:

1. Analyzes current business processes, suggests improvements, and participates in the design of new business processes and systems that would encompass highly complex and/or high-profile projects that cross departmental lines. The nature of these projects requires insight into and understanding of supporting information systems and compliance with Federal, State, and Institutional policies, procedures, standards, and guidelines.
2.    Conducts business systems analysis and design, data modeling, process flow modeling, and process reengineering to provide an increase in effectiveness, accuracy, and/or reduction of budget and/or resources. Interview users, reviews, maps, and documents existing business processes and information systems.  
3.    Prepares business cases, including cost/benefit analysis for proposed process changes and/or proposed new processes.
4.    Plans and scopes inter-related initiatives and assists senior-level business stakeholders in making informed decisions about which initiatives to tackle and how to tackle them.
5.    Participates in the design of new systems that support business processes. Designs and implements new or improved business processes, new systems designs, and functions with corresponding policy, procedure, and documentation modifications. Compares differences between existing systems and new systems and designs system modifications. Designs interfaces to other systems and identifies reporting requirements. Identifies testing requirements. Designs and executes systems tests and acceptance test scripts and procedures. Develops and leads communications as part of system implementation efforts. Helps to ensure referential integrity of the data model.
6.   Leads and participates in application implementation teams. Functions as the project lead for the business process changes being implemented.
7.    Develops implementation plans. Analyzes training requirements and designs training materials. Trains users in new policies, procedures, and systems. 
8.    Communicates with clients and co-workers via oral and written communications, including presentations. 
9.    Works as a member of a multi-disciplinary team. Communicates project status and objectives. Communicates with project team and constituencies. 
10.   Provides post-implementation support and conducts post-implementation reviews. 
11.    Adheres to applicable UTHealth policies, procedures, and industry best practices.  
12.    Performs other duties as assigned.

Minimum Education:

Bachelor's degree in Business Administration, Management Information Systems, a relevant business-related field, or related experience in lieu of education.

Minimum Experience:

Eight (8) years of related experience. Two (2) years of experience must be in an application being used or implemented, such as an ERP or Enterprise Resource Planning software. The application we use is InfoEd which does research administration functions. 

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.