What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

We are hiring immediately for a Senior Coordinator, Special Programs to join the team at The University of Texas MD Anderson Cancer Center UTHealth Houston Graduate School of Biomedical Sciences. In this position, you will lead the logistics and planning of large-scale events including commencement, admissions and alumni events and more! The ideal candidate will have prior experience with event planning and project management, and the ability to handle multiple projects simultaneously.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:  

100% paid medical premiums for our full-time employees   Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)  The longer you stay, the more vacation you’ll accrue!  Longevity Pay (Monthly payments after two years of service)  Build your future with our awesome retirement/pension plan! 

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as... 

Free financial and legal counseling  Free mental health counseling services  Gym membership discounts and access to wellness programs  Other employee discounts including entertainment, car rentals, cell phones, etc.  Resources for child and elder care  Plus many more! 

Position Summary:

The Senior Coordinator, Special Programs leads logistics and planning of large-scale events at the MD Anderson UTHealth Houston Graduate School, including commencement, Graduate Student Research Day, alumni activities, admissions events, program retreats, and symposia.

Oversees and coordinates all communications and event activities of a particular program/department in areas including but not limited to community relations, research or student recruitment programs.

Position Key Accountabilities:

Coordinates and collaborates with functional areas on planning and executing school-wide events.  Manages logistics, including writing venue contracts, catering, approvals, and registrations, ensuring compliance with institutional and school policies. Responsible for managing event calendar and identifying optimal time for scheduling. Assists with budget management and expense tracking. Proactively researches and explores options for services and venues to ensure the Graduate School is utilizing the best possible options for events and cultivates relationships both on-and-off campus to support school functions. Collaborates with the communications team to create strategies to promote events to encourage attendance and participation with target audience. Analyzes and reviews events for efficiencies and opportunities for collaborations and expansions to support the mission of the Graduate School. Other duties as assigned.

Certification/Skills:

Ability to work with multiple teams on concurrent projects. Strong organizational skills, proficiency with Microsoft Office suite, and familiarity with online meeting platforms. Excellent written and verbal skills.

Minimum Education:

Bachelor’s degree in a related field or relevant work experience in lieu of education.

Minimum Experience:

Three years of related experience. Prior experience with event planning and project management, required.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.