Position Summary:

UTHealth Houston’s Development office is looking for an individual to fill our opening for a Senior Development Coordinator. This employee will be responsible for activities associated with UTHealth programs, projects, and/or volunteers specializing in the following areas:  annual giving, alumni engagement, volunteer relations, foundation relations, corporate engagement, grateful patient engagement, school programs and organizations, gift planning, major gifts, and events. Your main tasks will be administrative in nature, such as making sure calendars are correct and updated, auditing and collecting any approval forms needed, and ensuring that a team of event planners have what they need to complete a project.

This position will be classified as non-exempt, and from time to time, it may require attending events outside of work hours. These may occasionally occur on weekends. Applicants should have a flexible schedule and plan to accommodate these needs as they come up. You will need to have at least two years of experience working in or around philanthropy, in-person customer service, and at events. If you are interested in eventually moving into event planning, this role will serve as a great introduction. Still, it is not a role that will work exclusively in that capacity. It is more about the behind-the-scene administration and supporting a team that executes fundraising events.

 

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:  

100% paid medical premiums for our full-time employees   Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)  The longer you stay, the more vacation you’ll accrue!  Longevity Pay (Monthly payments after two years of service)  Build your future with our awesome retirement/pension plan! 

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as... 

Free financial and legal counseling  Free mental health counseling services  Gym membership discounts and access to wellness programs  Other employee discounts including entertainment, car rentals, cell phones, etc.  Resources for child and elder care  Plus many more! 

Position Key Accountabilities:

1. Responsible for all aspects of specified programs, projects, meetings, tours and/or volunteers within the development office.  2. Exercises independent judgement and assumes responsibility for creating and/or facilitating multi-faceted materials including agendas, meeting minutes, letters, reports, briefing documents and other necessary support documents.   3. Plans and monitors appropriate budgets as needed and monitors budget allocations and expenses throughout the planning and implementation process as needed. 4. Works directly with staff to coordinate and manage development activities such as creating and maintaining relationships and communications with volunteers, donors, board members, advisory council members, grateful patients, faculty, staff and/or alumni.   5. Works in collaboration with front line fundraisers to cultivate prospects for suitable engagement and stewardship activities and helps guide matching particular interests with school and/or program priorities.   6. Interacts with internal and external partners.  Handles special requests from donors and volunteer members in order to answer questions and facilitate access to UTHealth resources, faculty and staff. 7. May plan and execute on and off-site meetings as needed, including facilitating logistics, planning timelines, determining appropriate audiences for invitations, etc. 8. Works closely with University colleagues assuring we have content as needed.  Works closely with prospect research and data management to obtain relevant information as needed.  Develops effective partnerships throughout the University to enhance relationships. 9. Ensures that plans and protocols are followed to ensure compliance with all federal, state laws and UTHealth policies, rules and regulations. 10. Performs other duties as assigned.

Certification/Skills:

Self-starter with strong interpersonal skills and ability to work as part of a team or independently. Ability to manage projects and determine priorities. High degree of professionalism and confidentiality. Strong organizational and multitasking skills required.  Demonstrated ability to address/resolve difficult multi-faceted problems.  Strong computer literacy skills required, including word processing and database management. Thorough knowledge of Windows, Word, Excel and PowerPoint. Ability to learn new software. Excellent writing, editing and verbal communication skills. Ability to work in a dynamic, fast-paced environment. Experience with Raiser’s Edge software preferred.

 

Minimum Education:

Bachelor’s degree in related field or equivalent experience in lieu of degree.

Minimum Experience:

Two (2) years of related experience, a paid internship in philanthropy will be considered related experience.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.