Department
About the Department
Job Summary
Responsibilities
Acts as the Editorial Director’s liaison with other Press departments (design, editing, production, marketing).
Refines best practices for departmental workflow.
Guides department staff in use of systems including the University’s Oracle financial system and the Press Books Division database.
Prepares agendas and minutes, and manages logistics, for biweekly editorial committee and launch meetings.
Manages all book award submissions.
Coordinates production schedule tracking on behalf of department.
Manages departmental calendar, setting dates for key meetings.
Maintains online procedural handbook for department and writes cogent notifications to staff about new procedures.
Manages author portal for book abstracts and keywords.
Reviews University financial reports for correct budgetary allocations.
Coordinates student assistants and multiple internship programs.
Has a moderate/high level of authority to plan book estimates, budgets, contracts and proposals.
Participates in the acquisition of new publications by acting as a liaison among acquisitions editors, authors and reviewers as well as other press departments with direction from others. Collects confidential materials and maintains the database of proposals and manuscripts under review.
Participate in scholarly meetings and assist in presenting information at Press editorial, transmittal, and Board meetings. May solicit formal review of manuscripts.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Education:
Bachelor’s degree.
Experience:
Two or more years of work in publishing.
Experience in scholarly book acquisitions and administrative work.
Technical Knowledge or Skills:
Proficiency in word-processing and spreadsheet programs.
Familiarity with Office 365 applications.
Preferred Competencies
Excellent verbal and written communication skills.
Interpersonal skills.
Attention to detail.
Organizational skills.
Respond quickly and appropriately to emails and queries.
Maintain confidentiality.
Work as part of a team.
Work independently with a high degree of initiative.
Work on multiple projects simultaneously, set priorities, and meet deadlines.
Manage stressful situations.
Knowledge of database, word processing, and spreadsheet software.
Ability to represent organizations positively to internal and external clients.
Application Documents
Resume (required)
Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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