Job Posting Title:

Senior Event Manager, Texas Performing Arts

----

Hiring Department:

Texas Performing Arts

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes

About Texas Performing Arts

Texas Performing Arts (TPA) is the professional arts presenting and producing program of The University of Texas at Austin. One of the largest and most active university-based performing arts centers in the U.S., TPA is an anchor institution in Austin’s arts, cultural, and entertainment landscape. TPA operates venues on the UT campus including Austin’s largest theater, Bass Concert Hall. Its public programs include Broadway in Austin; an international season of dance, theater, music and more; and the Texas Welcomes series of national touring artists. TPA is part of UT’s College of Fine Arts and engages students across the university in creative experiences.

To learn more about Texas Performing Arts and this opportunity, please visit https://texasperformingarts.org/about-us/employment 

Why Join Texas Performing Arts?

This position offers the opportunity to be part of a first-class production team. You will work on a wide variety of professional productions, from touring Broadway to experimental performance. Your work will contribute to advancing the arts at one of the best universities in the world and in one of the most exciting cities in America.

UT Austin provides an outstanding benefits package, including but not limited to:

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

Voluntary Vision, Dental, Life, and Disability insurance options

Generous paid vacation, sick time, and holidays

Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds

Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred

Compensation program 457(b)

Flexible spending account options for medical and childcare expenses

Robust free training access through LinkedIn Learning plus professional conference opportunities

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Purpose

The Senior Event Manager leads TPA’s event management team to plan and implement the operational aspects of all TPA events. Reporting to the Director of Programming, the position is responsible for artist and client services from planning to post-event. The Senior Event Manager oversees department and organization-wide systems that support great experiences for TPA’s artists and audiences.

Responsibilities

Team Leadership: Lead the event management team for all TPA projects. Recruit, train and supervise full-time, part-time, and student event management staff. Create event assignments and staffing schedules that ensure appropriate and cost-effective staffing for all events.

Event Management: Assign or directly manage events to ensure that each project achieves its goals. With the event management team, advance and arrange all non-technical elements of engagements such as schedule, travel, accommodations, hospitality, security, health & safety, runners, VIP programs, and other artist services. Insure consistent and complete communication between artists/clients and internal departments, campus services, and outside vendors. Establish and maintain effective working relationships with all event stakeholders. Provide guidance to artists/clients on how to achieve their event objectives and adapt artist/client requirements to local conditions. Ensure contract and rider terms are fulfilled. Manage artist services lines of event budgets. Prepare, maintain, and distribute project documents such as schedules, access lists, and expense reports. Manage project details and schedule information in the events database. Process purchase requests, agreements, cash advances, and vendor invoices. Maintain event-related equipment, supplies and facilities. Plan and conduct event pre-shops. Maintain knowledge of and ensure compliance with university event-related policies and processes. Develop ongoing organizational systems and processes to support events.

Project Planning: Serve as the primary client planning liaison on assigned events. Create project budgets for event security, artist travel, catering, and other event management expenses. Manage event expense tracking, approvals, and final reconciliation. Serve as the event management liaison to the TPA business office. Ensure that all university financial policies and procedures are followed, and business processes are completed in a timely manner. Manage bid processes and external vendor contracts and relationships. Draft, review, and track project agreements as assigned. Lead event settlement as assigned. Lead site visits, walkthroughs and other client planning activities.

Department Management: Oversee event calendar management. Develop and review departmental budgets and reports. Supervise the consolidation, review, and communication of event management information to all TPA departments and external vendors and partners. Build and maintain standard operating procedures, checklists, and other planning resources. Oversee digital event management tools. Oversee the event management area’s digital files and archives. 

Other duties as assigned.

Required Qualifications

Bachelor's degree and at least five years of experience managing live arts or entertainment events in a professional setting.

Demonstrated ability to successfully manage details of concurrent projects with integrity, professionalism, and financial responsibility.

Demonstrated ability to work with a wide variety of clients in a deadline-driven environment.

Demonstrated positive attitude, flexibility with working assignments, and a willingness to learn and adapt.

High level of proficiency with office technology such as Excel, PowerPoint, Word, Outlook, Slack, and Zoom.

Interest in and strong commitment to the mission and programs of Texas Performing Arts.

Demonstrated competencies in:

Teamwork

Effective communication (written and spoken)

Accuracy and attention to detail

Initiative

Decision making and critical thinking

Excellent organization and record keeping of complex data and projects

Problem solving

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience in an arts presenting organization; arts producing organization; university-based organization; or multi-venue performing arts organization.

Experience managing events with international artists.

Experience with a wide range of live performance genres.

Experience leading the advance process for touring productions.

Knowledge of performing arts center standards and practices such as theatrical work rules, typical needs of touring productions, and common expectations of visiting artists.

More than the minimum required level of experience.

Relevant professional training or credentials.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$71,004+ depending on qualifications and experience.

Working Conditions

This position is based in Austin, Texas and requires residence in the greater Austin area. The work location is 100% on-site at Texas Performing Arts.

Repetitive use of a keyboard at a workstation

Prolonged screen time

Use of manual dexterity

Climbing of stairs and ladders, working at height

Pushing, pulling, lifting, and moving up to 50 lbs.

Prolonged walking in interior and exterior locations

Work Shift

Evening, weekend, and holiday work, including “on-call” times, are required in connection with performances and events. Working shifts may include extended daily hours in connection with performances and events. Work will exceed 40 hours per week at peak times. A compensatory time program is provided.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.