We are seeking a dynamic and organized Senior Executive - Admin to join our team and provide high-level administrative, HR, and support services, along with overseeing various office functions at our Bangalore office. The ideal candidate will play a pivotal role in managing human resources functions, administrative tasks, travel logistics, and procurement processes efficiently. 
This role requires a combination of HR expertise, administrative skills, and strong interpersonal abilities, along with a keen understanding of procurement and travel management.
Responsibilities:
1) General Administrative Support:  Provide administrative support to the office, including managing office supplies, equipment, and facilities. Coordinate travel arrangements, accommodation, and transport bookings for employees, ensuring cost-effectiveness and convenience. Assist in organizing company events, meetings, conferences, and employee offsites. Handle incoming and outgoing correspondence and communication effectively, ensuring that all inquiries are addressed in a timely manner. Ensure compliance with company policies and procedures in all administrative functions. Manage housekeeping and security services within the office, ensuring smooth and efficient operations. Maintain Admin-related reports, records, and documentation with a focus on accuracy and confidentiality.
2) Travel Management:  Oversee the travel management system for employees, including booking flights, hotels, transportation, and other logistics. Negotiate rates with travel vendors and service providers to ensure cost efficiency and best value for the company. Track and manage travel budgets, ensuring adherence to company travel policies.
Ensure smooth handling of employee travel-related issues, including cancellations, reschedules, and emergency support. Prepare travel reports, including cost analysis and expenditure reports.
3) Procurement and Vendor Management:  Manage the procurement process for office supplies, equipment, and services, ensuring timely delivery and compliance with budgetary constraints. Develop and maintain relationships with suppliers and vendors, ensuring quality service delivery and cost optimization. Monitor the performance of vendors and negotiate service contracts and renewal agreements.
Prepare and manage procurement records, including purchase orders, invoices, and vendor payments.
Ensure compliance with company procurement policies and regulations. Oversee the administration of critical service contracts (AMCs) for all equipment and facilities.
Coordinate the procurement and distribution of materials for company events and employee requirements.
4) Additional HR and Office Management Functions:  Manage cafeteria services, ensuring quality food and service standards. Handle employee relations, addressing employee queries and concerns in a professional and confidential manner. Coordinate and manage employee onboarding and offboarding processes, assisting with documentation and office setup. Organize and maintain office equipment and facilities, ensuring a clean, organized, and productive environment. Handle guest management, ensuring a welcoming and professional environment for visitors and clients.