Recruitment/Posting Title Senior Executive Assistant Job Category Staff & Executive - Administrative & Support Department University Librarian Overview Rutgers University Libraries are the intellectual center of the university—serving all members of the university community, supporting all disciplines, and playing a key role in advancing student learning and faculty research. The Libraries serve all institutions that make up Rutgers, The State University of New Jersey: Rutgers University–New Brunswick, Rutgers University–Newark, Rutgers University–Camden, and Rutgers Biomedical and Health Sciences. The Libraries have a highly valued faculty and staff of about 200, who are committed to developing innovations in access services, information literacy, and digital initiatives. Rutgers University Libraries operate with a budget of $45 million and have outstanding collections, especially in jazz and New Jerseyana. Collectively, the Libraries’ holdings include more than 5 million volumes. The Libraries hold memberships in ARL, CNI, CRL, Lyrasis, NERL, VALEnj, SPARC, and the Coalition of Open Access Policy Institutions (COAPI); use Ex Libris, Alma, Primo, and OCLC as primary bibliographic utilities; and utilize a Fedora-based institutional repository. Posting Summary Rutgers, The State University of New Jersey is seeking a Senior Executive Assistant for the University Librarian.
Among the key duties of the position are the following: Provides confidential support in a wide range of library-wide strategic areas. Serves as the primary point of administrative contact for the VPUL/University Librarian for internal and external constituencies, often concerning complex and confidential issues and exercises discretion and sound judgement in handling day-to-day matters. Coordinates and manages the administrative suite for the University Libraries. Prioritizes and supervises work, resolves routine conflicts and issues, prepares, and implements administrative guidelines and procedures, and provides oversight and facilitation as needed within the University Librarian office. Creates informational materials; prepares, processes, and controls records, reports, and documents. Schedules the VPUL/UL appointments; arranges and coordinates design and logistics for events and meetings; and completes other work consistent with a broad understanding of the mission, vision, role, and the goals of the University Libraries. Serves as liaison within and external units. Works under general supervision, within established work parameters, with few direct instructions. Performs professional work that requires knowledge of general administrative/office management principles and practices, and basic knowledge of internal control concepts. Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement FLSA Exempt Grade 06 Position Salary Annual Minimum Salary 79387.00 Annual Mid Range Salary 100485.00 Annual Maximum Salary 121582.00 Standard Hours 37.50 Union Description Administrators Confidential Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.



Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP