Who we are

TAPI is the leading international supplier of active pharmaceutical ingredients (APIs). With the industry's broadest portfolio including over 350 API products, TAPI is the go-to global supplier for APIs, supporting 75% of the top 50 global pharmaceutical companies. Headquartered in Israel, TAPI employs more than 4,000 professionals at 13 sites worldwide. We provide superior product quality and excellent customer service.

Our employees are at the core of our success, Join us on our journey of growth! 

The opportunity

We are seeking a professional Executive Assistant to support multiple leaders in a multi-functional, matrixed, fast-paced and diverse multicultural environment. This is an exciting opportunity to grow your career cross functionally within a global pharmaceutical company. This highly visible position serves as the primary administrative liaison with members of senior management and internal and external stakeholders. The successful candidate must be able to work in a team environment while managing multiple tasks independently, and maintaining confidence and diplomacy.

 

The role may require availability during nights and weekends for scheduling, travel, and other critical needs.

How you’ll spend your day Proactively manage calendar and schedule meetings and events such as but not limited to:  booking meeting room, set up logistics including;  registering guests, meeting materials, A/V, set up on-screen presentations, hard copy items, and catering (if needed) Organize new hire set-up; ordering equipment, securing workspace, and communicating with managers to ensure a smooth start for all new hires Process expense reports, submitting facilities requests, order office supplies and equipment and monitor against budget Organize and schedule domestic and international travel including all logistics Plan, coordinate and execute internal/external events/meetings including all logistics Planning and calendar management including coordination of complex meetings with multiple participants and locations Manage and execute PO requisitions, contracts and invoices for department with Procurement Track and manage department time off using timekeeping system Stay current with all company policies and procedures and cascade updates/changes/additions through manager direction  Maintain and update department distribution lists and org charts utilizing the HR system of record Supporting the CDA process (generating, circulating for signature and maintaining on shared drive & in CRM) Troubleshoot IT issues/Order Equipment for NA Team- Work with VIP IT Services and Service Now portal Update CRM with New Customers and Customer Updates Receive and Submit DMF Payments for Health Canada Coordinate Special Office Projects as assigned – DCAT, Office Events This role supports leaders that have global responsibility and may occasionally require work outside regular business hours   Other projects and duties as assigned Your experience and qualifications

Education/Certification/Experience:

Minimum of 10 years of administrative experience in fast pace environment High School degree or GED required; Bachelor’s degree preferred

 
Skills/Knowledge/Abilities:

Self-starter who is able to take initiative in all tasks with minimum supervision  Attention to detail, accuracy, and timeliness are required Ability to display a high level of integrity and professionalism in dealing with people at all levels is imperative Ability to utilize tact, diplomacy discretion and good judgement at all times, but especially when dealing with sensitive or confidential material Well organized, detail oriented and strong time management skills Ability to identify critical issues quickly and navigate priorities based on last minute changes Ability to work both autonomously on assignments and collaboratively with others Ability to work on assignments of moderate difficultly, requiring judgment in resolving issues or in making recommendations Displays a positive and approachable personality Proficient skill level in MS Office including proficiency in Word, PowerPoint, OneNote, Excel and Outlook.  Proficient knowledge of teleconference and videoconference services. Excellent verbal, written, organizational and interpersonal skills required to reflect ability to perform and prioritization of multiple tasks seamlessly with tremendous attention to detail. Actively seeks opportunities and proposes solutions Previous experience supporting a team  Fluency in English, both spoken and written, is required.

 
Travel Requirements

Approximately 5% domestic travel throughout the US.

 

Enjoy a more rewarding choice

We offer a competitive benefits package, including:

Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls.  Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan.  Time Off: Paid Time Off including vacation, sick/safe time, caretaker time, 13 paid Holidays and 3 paid floating holidays.  Life and Disability Protection: Company paid Life and Disability insurance.  Additional benefits include, but not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible , Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability and more. Already Working @TEVA?

If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply: Internal Career Site

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.

Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

 

Important notice to Employment Agencies - Please Read Carefully
Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities.  All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.